Administrative Assistant at MUSSERS EXCAVATING, LLC

Administrative Assistant

Lititz, PA

• Join a small, family-owned company dedicated to growth, innovation, and fostering a supportive team culture.
• Play a key role in ensuring smooth office operations by managing financial tasks, maintaining accurate records, and fostering effective client communications.
• Handle accounts payable and receivable, ensuring timely vendor payments, accurate records, and cash flow resolution.
• Collaborate with the company's CPA on financial reporting and maintain accurate records, including petty cash reconciliation.
• Answer & direct phone calls professionally, addressing client inquiries with care and courtesy.
• Support the creation and submission of payment applications with precision and timeliness.
• Prepare & deliver bank deposits promptly, ensuring proper documentation.
• Contribute to a growing company that offers paid time off for volunteer work and values its team members' contributions.

Musser's Excavating, a privately owned, full-service excavation and site work contractor in Lititz, PA, provides excavating and demolition services to wide-ranging construction customers, including commercial, agricultural, and residential. Our focus on a diverse group of customers allows us to pivot and adapt to changes in market trends, keeping our business growing.

We seek an organized and detail-oriented Office Administrative Assistant to support our office functions and keep operations running smoothly. This role includes managing accounts payable and receivable, maintaining effective client communications, and assisting with daily administrative tasks. If you are approachable, a good listener, and enjoy bringing structure and organization to your work, we'd love to have you on our team!

Our Ideal Administrative Assistant:

• Experienced: Brings 2+ years of office or administrative experience. Previous bookkeeping experience is a plus, but we are willing to train the right person.
• Tech-Savvy: Proficient in Microsoft Office and comfortable navigating bookkeeping software like QuickBooks or similar tools.
• Organized & Detailed: Keeps track of tasks, manages schedules, and ensures all records are accurate and up-to-date.
• Effective Communicator: Possesses clear verbal and written communication skills to engage with clients and team members professionally.
• Relational: Approachable and attentive, committed to providing superior customer service. Maintains a positive attitude and builds strong relationships with clients and team members to foster a supportive and collaborative office environment.
• Team Player: Humble enough to admit mistakes, motivated to excel, and dedicated to contributing to the team's success.

What We Offer Our Administrative Assistant:

• $20/hour
• Health Insurance – 100% employer paid for employee & spouse
• 401kw/ a 5% match
• Paid Time Off
• Paid Holidays
• Consistent full-time hours – 7:30 AM to 4 PM
• Paid time off for volunteer work
• A small, family-owned business where you can talk directly with the owner and feel valued as a person, not just an employee

To Apply

Please submit your resume in MS Word or PDF format to be considered for our Administrative Assistant position. We look forward to hearing from you soon!

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