Administrative Assistant - Level 3 US - eTeam Inc.
Collegeville, PA 19426
About the Job
POSITION TITLE: Executive Admin to SVP R&D Digital and Tech
DURATION: 3-6 Months
Collegeville PA HYBRID: At least 50% on site
Pay Range: $61.42/hr on W2 to $61.42/hr on W2
TOP SKILLS:
1) Diary/Calendar Management
2) Expense Management
3) Travel Management
4) Must collaborate/interact well with the other executive assistants
5) Action orientated/Proactive Nature/Responsive
Ready to help shape the future of healthcare?
*** is a global biopharma company with a special purpose to unite science, technology and talent to get ahead of disease together so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns as an organization where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world over 10 years.
Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it s also about making *** a place where people can thrive. We want *** to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves feeling welcome, valued and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.
This role will allow YOU to lead key activities to progress YOUR career. These responsibilities include some of the following.
Executive Assistance: Assist the Senior Vice President R&D Digital & Tech and potentially another senior Tech leader with:
" Full Schedule management - planning, calendar management, travel plans & arrangements and other administrative tasks required for effective functioning of the entity / function while keeping the confidentiality as required from such activities
" Monitor internal and external correspondence ensuring appropriate reply or prompt delegation and tracking of actions in an independent manner
" Proactively plan for the EA to help manage executives time and understand the various asks and prioritize. Ask for the necessary questions to manage the same.
" Maintain excellent relationships across Tech and R&D EA s
" Escalate necessary queries as appropriate
" Work with relevant internal departments and external organizations to research content to prepare correspondence and presentations
" Organize travel itineraries, liaising with internal and with external organizations
" Organise conferences/meetings/events, including venue/catering selection
" Office management - meeting rooms, lockers, desks
" Liaising with tech/catering/security/facilities.
" Maintain office systems and files records e.g., contact lists
Why you?
Basic Qualifications:
We are looking for professionals with these required skills to achieve our goals:
" High School diploma or equivalent
" 5 + years experience as an Executive Assistant
" Experience working with any of the following technologies: Outlook, Word, Excel, PowerPoint, Share Point/ Team Sites,
Preferred Qualifications:
If you have the following characteristics, it would be a plus:
" Associate Degree
" Demonstrable experience in providing support to senior leadership (CEOs, CBO s etc and their Admins) and Academia via e-mail, phone and face to face
" Excellent interpersonal and organizational skills, ability to effectively communicate, influence and work well with others in a culturally diverse matrixed organization.
" Strong attention to detail is required to ensure consistency and accuracy
" Self-starter capable of working independently with proven track record of initiative and follow through
" Problem-solving abilities and a can-do attitude
DURATION: 3-6 Months
Collegeville PA HYBRID: At least 50% on site
Pay Range: $61.42/hr on W2 to $61.42/hr on W2
TOP SKILLS:
1) Diary/Calendar Management
2) Expense Management
3) Travel Management
4) Must collaborate/interact well with the other executive assistants
5) Action orientated/Proactive Nature/Responsive
Ready to help shape the future of healthcare?
*** is a global biopharma company with a special purpose to unite science, technology and talent to get ahead of disease together so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns as an organization where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world over 10 years.
Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it s also about making *** a place where people can thrive. We want *** to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves feeling welcome, valued and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.
This role will allow YOU to lead key activities to progress YOUR career. These responsibilities include some of the following.
Executive Assistance: Assist the Senior Vice President R&D Digital & Tech and potentially another senior Tech leader with:
" Full Schedule management - planning, calendar management, travel plans & arrangements and other administrative tasks required for effective functioning of the entity / function while keeping the confidentiality as required from such activities
" Monitor internal and external correspondence ensuring appropriate reply or prompt delegation and tracking of actions in an independent manner
" Proactively plan for the EA to help manage executives time and understand the various asks and prioritize. Ask for the necessary questions to manage the same.
" Maintain excellent relationships across Tech and R&D EA s
" Escalate necessary queries as appropriate
" Work with relevant internal departments and external organizations to research content to prepare correspondence and presentations
" Organize travel itineraries, liaising with internal and with external organizations
" Organise conferences/meetings/events, including venue/catering selection
" Office management - meeting rooms, lockers, desks
" Liaising with tech/catering/security/facilities.
" Maintain office systems and files records e.g., contact lists
Why you?
Basic Qualifications:
We are looking for professionals with these required skills to achieve our goals:
" High School diploma or equivalent
" 5 + years experience as an Executive Assistant
" Experience working with any of the following technologies: Outlook, Word, Excel, PowerPoint, Share Point/ Team Sites,
Preferred Qualifications:
If you have the following characteristics, it would be a plus:
" Associate Degree
" Demonstrable experience in providing support to senior leadership (CEOs, CBO s etc and their Admins) and Academia via e-mail, phone and face to face
" Excellent interpersonal and organizational skills, ability to effectively communicate, influence and work well with others in a culturally diverse matrixed organization.
" Strong attention to detail is required to ensure consistency and accuracy
" Self-starter capable of working independently with proven track record of initiative and follow through
" Problem-solving abilities and a can-do attitude
Source : eTeam Inc.