Administrative Assistant, Legal (Bay Area, CA or Dallas, TX Preferred) - Remote - Nationwide - Vituity

Everybody Has A Role To Play In Transforming Healthcare

If you want to be part of changing healthcare to better serve patients, you are in the right place. With Vituity you will join a team of individuals dedicated to our culture of caring and work to develop and implement innovative solutions, while tackling some of the healthcare industry's most challenging situations from the inside.

Join the Vituity Team. At Vituity, our core values matter. We embody a Culture of Caring by approaching every human interaction with compassion and heart. With a Servant Leadership philosophy, we focus on what we can accomplish when we put our patients and colleagues first. An Ownership Mentality means we all have mutual accountability to drive positive change for Vituity as a whole. Finally, our focus on Innovation enables all of us to re-imagine healthcare and bring about lasting change. Ultimately, we are unified around the common purpose of transforming healthcare to improve lives, and we believe everyone has a role to play in that. Help us shape the future of healthcare.

Vituity Locations: Vituity has opportunities at 450 practice locations across the country, serving 8 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

• Assist the Executive Vice President & General Counsel with administrative responsibilities that include, but are not limited to, calendar management, expense reimbursements, check requests, and initiating payments and tracking of legal invoices either from external law firms or agent fees.
• Assist with coordinating Legal & Compliance Division meetings and activities.
• Assist with reviewing and distributing scanned mail in a timely manner according to procedure.
• Oversee the subpoena inbox and agent notifications in a timely manner and triage documents according to current procedures. Use satisfactory knowledge of various legal areas to properly distribute, identify, and communicate any actions or information regarding documents.
• Correspond directly with providers, law firms, records agencies, etc. regarding subpoenas and appearance requests. Articulate in writing and verbally, Vituity's service of process requirements and other information necessary to prompt appropriate follow up. This includes clarifying case information and/or researching relevant case information online to provide context, e.g., type of case (civil, criminal, medical malpractice, etc.).
• Correspond with providers and insurance companies to report notice of intent to sue letters, lawsuits and/or other professional liability disputes, in addition to, opening case folders in SharePoint or other systems according to procedure.
• Assist with gathering, compiling, and reviewing documents responsive to subpoenas and records requests. This includes auditing documents received to ensure we have complete information and/or following up on any missing documents.
• Assist with maintaining and updating files, documents, and other information as needed to support record keeping responsibilities to include, but is not limited to, engagement letters with law firms, subpoenas, and litigation files according to current procedures. This includes opening and closing case files accordingly, to record metadata.
• Assist with the contract signature process in a timely manner to include verification of officer titles and tracking signature activity.
• Provide Board meeting support to include assistance with attendee logistics such as hotel, travel, and transportation. This role also provides onsite support during meetings to include catering set up and clean up.
• Coordinate Board site visits to connect and educate providers on the governance process to increase transparency. This is an annual responsibility in which all Board members are assigned a number of sites to visit by year end. This role also helps with collecting and summarizing feedback to improve Board communications.
• Support other meetings as assigned to include taking notes and action items.
• Performs related duties as required.

Required Experience and Competencies

• 1-2 years of administrative support required.
• 2+ years of administrative support in the legal field and/or interest in the legal profession preferred.
• Associate's degree preferred.
• Knowledge of office practices and general legal matters preferred.
• Strong verbal and written communication skills.
• Comfortable with routinely shifting demands.
• Organized with excellent time management skills.
• High degree of attention to detail.
• Ability to handle confidential material in a sensitive and professional manner.
• Intermediate knowledge of Microsoft Suite (Word, Excel, PowerPoint, Outlook, OneNote).

The Community

Even when you are traveling or working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.

• Monthly wellness events and programs such as yoga, HIIT classes, and more.
• Trainings to help support and advance your professional growth.
• Team building activities such as virtual scavenger hunts and holiday celebrations.
• Flexible work hours.
• Opportunities to attend Vituity community events including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more.

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
• Outstanding Paid Time Off: Three weeks' vacation, Paid holidays, Sabbatical
• Student Loan Repayment Program
• Professional and Career Development Program
• EAP, travel assistance and identify theft included
• Wellness program
• Commuter Benefits Program
• Diversity, Equity and Inclusion (DEI) initiatives including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more.
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees.

Salary range for this role is $22.90 - $28.63 per hour. Please speak with a recruiter for more information.

We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. We know that when we work together across sites and specialties as an integrated healthcare team, we can exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.

Vituity appreciates differences; our dedication to diversity, equity and inclusion is at the heart of our organization. Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.

*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.

Applicants only. No agencies please.