Administrative Assistant - Universal Furniture Design

Universal Furniture Design, a premier custom furniture manufacturing company, is looking for an administrative assistant to join our team in our Las Vegas office. This person will work to support the daily operations of the office. 

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on availability for both internal and external stakeholders.
• Organize internal resources - Maintain Library of Textiles, Laminates & related products. Must learn to match vinyl, fabrics, leather, outdoor, drapery materials, etc.
• Vendor Knowledge - Must become familiar with suppliers of vinyl, leathers, outdoor, drapery, etc. 
• Liaise with visitors - Act as point person for office guests.
• Account Payables and Receivables - Process and track invoices, prepare estimates in a timely and accurate manner.
• Payroll - Facilitate the administration of company payroll process.
• General - Maintain processes to keep files and office supplies organized, updated, and accessible.

Requirements:

• High school diploma
• 1-2 years experience as an administrative assistant, secretary or receptionist preferred
• Experience or familiarity with custom furniture or interior design industry preferred
• Bi-lingual Spanish speaker would be helpful but not mandatory
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment 
• Positive, high-energy attitude
• Resourcefulness, Dependable, and Trustworthy
• Familiarity with general office equipment (i.e. printers, fax machines, projectors)
• Familiarity with Quickbooks
• Familiarity with Ariba and Coupa payment systems preferred
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

About Universal Furniture Design:

Established in 2013 in Las Vegas, Universal Furniture Design LLC, was founded by owner Wanda Luna with the simple philosophy of providing quality products with superior craftsmanship and exceptional service. UFD specializes in manufacturing, re-upholstery, restoration, drapery, and refinishing services. In a few short years UFD Las Vegas has grown to provide services to the most prominent names throughout all facets of our local hospitality community to include; hotels, restaurants, bars, nightclubs plus medical & residential properties.

Powered by JazzHR