Administrative Assistant - Colorado Christian University

About the Job

The Administrative Assistant for the College of Undergraduate Studies (CUS), School of Education (SoE) is a full-time position that has oversight of day-to-day operation of the SoE, and provides other administrative support and assistance to the faculty.  Exceptional relational, communication, and organizational skills, technological skills, a polished, professional demeanor and an interest in and passion for Christian education, are required for this position as the successful candidate will regularly interact with and support students, faculty, and staff. 

About CCU

Colorado Christian University is the premier interdenominational Christian university in Colorado and the Rocky Mountain region, delivering world class education to thousands of students. The fully accredited, nonprofit University is located in Lakewood, Colorado, a suburb of Denver.

Colorado Christian University was founded in 1914.  CCU’s motto is--grace and truth. This motto comes from John 1.14: “And the Word became flesh and dwelt among us, and we have seen his glory, the glory as of the only Son from the Father, full of grace and truth.” (ESV)

CCU's mission is Christ-centered higher education transforming students to impact the world with grace and truth.

Colorado Christian University cultivates knowledge and love of God in a Christ-centered community of learners and scholars, with an enduring commitment to the integration of exemplary academics, spiritual formation, and engagement with the world. We envision graduates who think critically and creatively, lead with high ethical and professional standards, embody the character and compassion of Jesus Christ, treasure the gospel, and who thereby are prepared to impact the world in their callings.

CCU embraces an educational model that was present at the foundation of many of the great western and American universities. It is made up of three pillars—competence, character and Christ-centered faith. Secular universities have abandoned two of those pillars. We think this is a major oversight that eventually undermines education. Furthermore, we believe this classical educational model is both life-giving and greatly needed in our time.

A leader in higher education, CCU has been consistently ranked in the top 2 percent of colleges and universities nationwide for its core curriculum by the American Council of Trustees and Alumni. CCU has had ten consecutive years of enrollment growth and has been named one of the five fastest-growing master’s granting universities by The Chronicle of Higher Education.

CCU offers more than 200 degree program options for traditional and adult students through its two colleges--the College of Undergraduate Studies and College of Adult and Graduate Studies. More than 9,000 students attend the University on the main campus, in regional centers throughout Colorado, and online.

What is most appealing about working at CCU?

1. Faith-friendly: CCU’s culture is unique to higher education. Where else can you pursue academic excellence yet read the Holy Bible, pray with teammates and students at work, and work to impact our culture in support of Christian values?
2. Convictionally Christian: As a university, we have an enduring commitment to Christ, his kingdom and the truth of God’s Word.
3. Live out your calling: We are a traditional evangelical university where you can invest your God-given talents and abilities alongside coworkers and teammates, while having a profound influence on students as they deepen their relationship with Jesus Christ.
4. Equip students for kingdom work: You can be a part of helping students discover their callings and preparing them for positions of significant leadership in the church, business, government, education, and other professions, as a key part of our University's Strategic Priorities.

We’re looking for candidates who have: 

1. Bachelor's degree strongly preferred.
2. Minimum of three years professional experience in an administrative support or clerical capacity strongly preferred with exceptional written and verbal communication skills.
3. Polished customer service, organizational and record-keeping skills.
4. Proficiency with computer software, especially MS Word, MS PowerPoint, MS Outlook, and basic understanding of software applications related to SoE administration. Ability to use appropriate software and technology in the learning environment.
5. Ability to use confidentiality when necessary.
6. Eagerness to collaborate and work effectively on a team.
7. Strong problem-solving and organizational skills.
8. Effective time management skills.
9. Passionate about higher education and dedicated to excellence in teacher preparation.

Key Job Duties

Mission Contribution

Contribute to CCU’s mission: Christ-centered higher education transforming students to impact the world with grace and truth. In this role, the Administrative Assistant contributes to the mission by serving students and staff with excellence by being the first office contact for students, faculty and staff in the School of Education. This role supports faculty and staff in all operations, initiatives and daily activities.

SoE Responsibilities

1. Manage the process by which students are admitted into the SoE, including background checks and fingerprinting.
2. Support the Registrar, Life Directions Center, and other CCU offices as it relates to the administration of the SoE.
3. Assist the Director of Assessment in creating reports to support assessment and accreditation efforts.
4. Manage the process of faculty and staff reimbursement to include mileage and other expense reimbursements.
5. Compile detailed information and then coordinate class scheduling for the SoE each semester.
6. Collect, calculate and enter all information for payments which are due to the School of Education’s School-Based Teachers and Supervisors and produce Continuing Education Certificates for each of the School-Based Teachers.
7. Manage the collection, updating, and filing of student records associated with the SoE.
8. Coordinate between the professors/dean/bookstore to order textbooks that will be required of the students to have for each upcoming semester.
9. Manage the purchase and inventory of all supplies associated with the SoE.
10. Provide a first-line of customer service for students in the SoE office area.
11. Manage the recordkeeping and reporting associated with the PRAXIS tests.
12. Support the Dean and SoE faculty in administrative tasks.

Scheduling

1. Oversee the departmental calendar of meetings, deadlines, preview events, and important academic dates.
2. Schedule and coordinate advising meetings between all SOE students and their advisors each semester.
3. Schedule and coordinate student Action Research Project presentations for their SOE student advisors.
4. Write, revise, update, file, and/or disseminate agendas and minutes of faculty meetings and advisory council meetings.

Technology and Workflow

1. Direct, train, and supervise work-study job flow and work study needs requested by the SoE faculty.
2. Update and maintain the departmental CCU Connect webpage and social media presence.
3. Build courses each semester and coordinate with other departments to schedule rooms.
4. Compile information and input forms into E-trieve for student program changes, faculty reimbursement, requisitions, etc. for the SoE
5. Assist with on-boarding of new employees, submit technology and maintenance requests, develop and submit collateral for marketing of SoE events.
6. Keep current with new technology and willing to learn how to enter information in various digital formats.

Events

1. Manage SoE special events (including baccalaureate), by making meeting room reservations, plan event food and beverages, purchase and display decorations, coordinate with guest speakers (including payments), travel, arrange entertainment, and post-event surveying.
2. Assist other Schools and Departments with campus-wide events.

Work Environment

While performing the duties of this job, you may be required to walk, stand, sit, reach with hands and arms, balance, stoop, speak with clarity, and have appropriate vision and hearing capabilities. The employee must occasionally lift and/or move up to 25 pounds. You may be required to work occasional irregular hours, including some nights and weekends. Colorado Christian University expects all faculty and staff to become a part of the University community by participating in activities and events that occur on the campus throughout the year, which may occur during evenings and weekends. 

What we offer our employees:

We offer competitive compensation and benefits packages to all employees. Our benefit package includes: a tuition waiver program, excellent healthcare, generous paid time off, matching 403(b) retirement plan, and additional organizational paid benefits and voluntary benefit offerings. Pay and benefits will be discussed in more detail as candidates progress through the interview process. The pay range for this job is: $18.00 - $22.00 per hour. Pay is assigned by reviewing a combination of job-related factors that may include: internal/external pay equity, the salary structure/pay grade, or a candidate’s qualifications/experience for the job. A wage range posted is not a guarantee of a specific wage and CCU reserves the right to make pay decisions based on economic and equity considerations. CCU does not determine pay based on sex or any other protected status.