Administrative Assistant - Nutritional Support Services

Network Pharmacy - NSS is seeking an Administrative Assistant to join our team in Knoxville, TN.

POSITION OVERVIEW:
The Administrative Assistant is responsible for providing administrative support to the management team and assuming bookkeeping, payroll, and reception responsibilities in an accurate, organized, and timely manner.

DUTIES AND RESPONSIBILITIES:

• May be responsible for ordering and maintaining adequate inventory of approved office, break room, and bathroom supplies.
• Distribute incoming mail and prepare outgoing mail.
• Payroll Responsibilities
• Maintain payroll records and supporting documentation in an accurate and timely manner.
• Expertly utilize time clock software.
• Process bi-weekly payroll in an accurate and timely manner.
• Manage invoices (and supporting documentation) in an accurate and timely manner.
• May maintain petty cash.
• May organize, complete and distribute monthly Pharmacy Newsletter.
• May maintain up-to-date mailing lists.
• Type and word process documents, draft correspondence.
• Assist management with intercompany communications.
• Schedule appointments/meetings for management, as requested by management.
• Prepare agendas and minutes for meetings.
• Schedule travel/hotel accommodations, as requested by management.
• Copy and file documents.
• Maintain electronic and hard copy filing systems.
• Maintain a positive work atmosphere by behaving and communicating in a manner. which promotes good working relationships with centers, partners, and supervisors.
• Additional duties as assigned.

PHYSICAL DEMANDS:

• Occasionally lift and/or move up to 20 pounds.
• The employee is occasionally required to reach, stoop, kneel, bend, crouch, or walk intermittently.
• This is a sedentary position which may require sitting at computer up to seven (7) hours per day.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this role.

REQUIRED QUALIFICATIONS:

• Strong attention to detail
• Independent, self-motivator
• Strong ability to multi-task
• Accurate and strong typing skills
• Ability to communicate effectively with others (written and oral)
• Working knowledge of business English, spelling, and punctuation
• Ability and willingness to work cooperatively with others
• Ability to accurately maintain complex records and files
• High degree of discretion dealing with confidential information
• Knowledge of the policies, regulations, procedures, and functions of Network Pharmacy Proficiency with Microsoft Office software
• Assist management with research and preparation for meetings and projects
• High degree of discretion dealing with confidential information

QUALIFICATIONS:

• Minimum of two years with clerical or administrative experience
• Bachelor's degree or equivalent experience
• Character and integrity must be of the highest standards
• Ability to communicate very well both orally and written
• Strong attention to detail skills
• Excellent PC skills to include EXCEL and Word