Administrative Assistant - Stahl Companies
Keyport, WA
About the Job
Description
Administrative Assistant
WHO WE ARE:
STAHL Companies provides the Program Management for its Channel of Commercial Technology companies in Government that consist of Small Businesses and New Technology start-ups.
STAHL advocates for policies that can improve government services and maintain our government's competitive advantage, by bringing more technology into government programs.
STAHL Companies advocates on behalf of our nation's innovative, new technology and small businesses looking to work with the U.S. government. We do this by aligning the voice of our small business members with advocacy for change in federal policy that will make the government market more accessible to small businesses and the commercial technology ecosystem.
The Channel's founding Technical Board Members include former government leaders and IT executives passionate about bringing best-of-breed technology to the government.
We are seeking a skilled and experienced Secretary I to join our team!
Successful Stahl Companies employees possess the following traits:
An ability to get things done: You are persistent, resourceful, results-oriented, and action-oriented. You constantly plan ahead and foresee issues before they occur.
Analytical: In order to improve your comprehension of the market and the demands and problems of your clients, you have good analytical abilities and are at ease reading quantitative data.
Creative mind-set: You are able to solve problems creatively and swiftly adjust. You possess a thorough understanding of product management principles and the ability to apply them when analysing data and making recommendations.
Emotional Intelligence: You have a strong sense of self and excellent perception of how important relationships function. You are upbeat, sympathetic, adaptable, and inquisitive. Your genuineness, warmth, and competence help you win the respect of your co-workers.
Trustworthy: You have a strong sense of morality, principles, and purpose. You are trustworthy because of how you conduct yourself. You are a living example of the company's values.
Responsibilities:
There are two levels of support:
Administrative Specialist
Administrative Specialist
- Carry out recurring office procedures supporting specialized tasks in a specific Division/Department/Business Code as follows:
- Comptroller Department (Code 01)
- Manage department GOV Desk Guides by editing/revising content, distributing changes, and storing historical data.
- Manage department specific documentation systems (e.g.: Letters of Delegation)
- Corporate Operations Department (Code 10B)
- Point of Contact (POC) for incoming OneCall (KeyportOne) help requests. Log and track requests and maintain metric data.
- Human Resources Division (Code 101)
- Reach out to potential GOV employees to gather Personal Identifiable Information (PII) used to create travel orders and profiles to ensure reimbursement and employment.
- Manage and maintain the Workforce Development System (WDS) database for course enrolments and completed training; distribute training reports.
- Manage the Bravo Zulu (BZ) Award Centre including accepting award paperwork, showcasing award items, and processing the redeemed award, and maintaining inventory.
- Infrastructure Division (Code 102)
- POC for all incoming facilities trouble/maintenance requests. Log and track requests for and completion of service; track and maintain metrics; and prepare reports.
- Public Affairs & Congressional Affairs Division (Code 103)
- Manage photo library by posting, filing, and distributing as directed.
- Corporate Business Office Division (Code 106)
- Prepare and assist in the preparation of presentations, briefs, and documents and review such documents and correct formatting in support of the following programs:
- Keyport Directive System
- Quality Management Representative (QMR)
- Continuous Process Improvement (CPI)
- Manager Internal Control (MIC)
- Command Quality Management
- Perform Administrative Associate tasks as required.
Administrative Associate
- Carries out recurring office procedures independently.
- Selects the guideline or reference which fits the specific case.
- Receives specific instructions on new assignments and checks completed work for accuracy.
- Performs varied duties including or comparable to the following:
- to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff.
- Controls mail and assures timely staff response; may send form letters.
- As instructed, answers telephone, manages calendar, and arranges for meeting rooms
- Reviews materials prepared for government approval for typographical accuracy and proper format
- Maintains recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans
- Requisitions supplies, printing, maintenance, or other services.
- Is familiar with Microsoft Office products, prepares correspondence adhering to the Navy Correspondence Manual, takes and transcribes dictation, and establishes and maintains office files.
Qualifications:
- A minimum of three years of relevant experience is required.
- Secret Security Clearance Required
- Background experience on the program is required
*Position is contingent upon award.
Work Location: Naval Undersea Warfare Center Division Keyport, Keyport Washington
To know more about the company, visit Stahl Companies (stahlcompanies.com) or G4i Staffing Home (govg4inc.com)
Work Location: Naval Undersea Warfare Center Division Keyport, Keyport Washington
To know more about the company, visit Stahl Companies (stahlcompanies.com) or G4i Staffing Home (govg4inc.com)
Key Responsibilities
There are two levels of support:
Administrative Specialist
Administrative Specialist
- Carry out recurring office procedures supporting specialized tasks in a specific Division/Department/Business Code as follows:
- Comptroller Department (Code 01)
- Manage department GOV Desk Guides by editing/revising content, distributing changes, and storing historical data.
- Manage department specific documentation systems (e.g.: Letters of Delegation)
- Corporate Operations Department (Code 10B)
- Point of Contact (POC) for incoming OneCall (KeyportOne) help requests. Log and track requests and maintain metric data.
- Human Resources Division (Code 101)
- Reach out to potential GOV employees to gather Personal Identifiable Information (PII) used to create travel orders and profiles to ensure reimbursement and employment.
- Manage and maintain the Workforce Development System (WDS) database for course enrolments and completed training; distribute training reports.
- Manage the Bravo Zulu (BZ) Award Centre including accepting award paperwork, showcasing award items, and processing the redeemed award, and maintaining inventory.
- Infrastructure Division (Code 102)
- POC for all incoming facilities trouble/maintenance requests. Log and track requests for and completion of service; track and maintain metrics; and prepare reports.
- Public Affairs & Congressional Affairs Division (Code 103)
- Manage photo library by posting, filing, and distributing as directed.
- Corporate Business Office Division (Code 106)
- Prepare and assist in the preparation of presentations, briefs, and documents and review such documents and correct formatting in support of the following programs:
- Keyport Directive System
- Quality Management Representative (QMR)
- Continuous Process Improvement (CPI)
- Manager Internal Control (MIC)
- Command Quality Management
- Perform Administrative Associate tasks as required.
Administrative Associate
- Carries out recurring office procedures independently.
- Selects the guideline or reference which fits the specific case.
- Receives specific instructions on new assignments and checks completed work for accuracy.
- Performs varied duties including or comparable to the following:
- to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff.
- Controls mail and assures timely staff response; may send form letters.
- As instructed, answers telephone, manages calendar, and arranges for meeting rooms
- Reviews materials prepared for government approval for typographical accuracy and proper format
- Maintains recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans
- Requisitions supplies, printing, maintenance, or other services.
- Is familiar with Microsoft Office products, prepares correspondence adhering to the Navy Correspondence Manual, takes and transcribes dictation, and establishes and maintains office files.
Source : Stahl Companies