Administrative Assistant Journeyman - DTSV

Job Type

Full-time

Description

We are looking for an Administrative Assistant to create an organized, professional environment for the senior executives and leaders. The Administrative Assistant will possess outstanding organizational skills, outstanding communication skills, exceptional writing capabilities and be capable of using the DHS systems necessary to support the senior executives and leaders.

• Provides executive-level support to senior leaders.
• Develops metrics and standard operating procedures.
• Writes and edits senior-level memorandums.
• Develops spreadsheets, prepare statistical reports, and analyze data.
• Conducts research and recommends changes to policy through participation in policy related tasks and meetings.
• Drafts meeting minutes for distribution.
• Coordinates and prepares travel arrangements.
• Drafts correspondences, briefs, and reports for senior-level review and approval.
• Provides logistics support for on-site events such as coordinating teleconferences, video teleconferences, meeting registration, room reservations.
• Plans, coordinates, and facilitates meetings.
• Organizes briefing materials and actions items by preparing binders or folders for senior-level staff, leadership and/or client program offices.
• Schedules meetings and organizes and maintains calendars for senior-level staff.
• Serves as a liaison between internal and external stakeholders.
• Develops tasking's, briefings, reports, fact sheets, talking points, and communications.
• Reviews work products, requires a high degree of familiarity with relevant policies, programs, and standards.
• Identifies issues and opportunities for improvement.
• Reviews and edits strategic planning documents, policy guidance, implements guidelines, memorandums, reports, fact sheets, briefs, excel reports and tasks, roles and responsibility descriptions and tables of organization.

Requirements

• Possess an active Secret Clearance
• Possess a High School Diploma.
• Must have minimum 3 years of experience in related field providing executive-level support, developing metrics and SOPs, etc.
• Systems knowledge of WebTA, Concur Government Edition.
• Must have excellent computer skills using Microsoft Office/Suite 365 applications, PowerBI, etc.,
• Excellent written and oral communication, risk-management?and problem-solving skills.

• Work is performed in an office environment.
• Required to stand, walk and sit; talk or hear, both in person and by telephone.
• Required to use a computer throughout the work.

We are an Equal Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.