Administrative Assistant Job Description - Home Care Powered by AUAF

About Our Company

Home Care Powered by AUAF is a fast growing, non-profit organization providing non-medical, in-home services for over 30 years. Our mission is to provide quality, in-home service that will allow seniors to live comfortably and independently in the familiarity of their own home.

About the Position

The Administrative Assistant will support the Operations Manager and executive officers in implementing their vision for the growth of the company. The position will help coordinate and provide oversight to the various operational departments as they carry out new projects assigned from upper management. Provide updates on their status via email and regular meetings. Must be willing to assist and contribute to the work, as needed. This position reports to Operations Manager, but will receive assignments from executives.

Responsibilities

• Provide general administrative support: maintain calendars and organize projects, which include confidential and time-sensitive material
• Attend and document management meeting; distribute meeting notes
• Draft staff memos and response to third-parties on behalf of upper management
• Track and order office, cleaning, and vending supplies
• Follow all IDoA and AUAF policies and procedures
• Other duties as assigned

Qualifications

Required

• High School Diploma or GED and 2 years related work experience
• Authorized to work in the United States
• Pass state required background checks

Preferred

• Speaks a second language
• College degree

Training

• Complete IDoA required Homecare Supervisor Training (HOST) within 90 days of employment
• Complete 24 hours of in-service training on aging related subjects within each calendar year
• Complete additional training as assigned by AUAF management

Required Skills

• Proficient in Microsoft Office (Excel, Outlook, Word)
• Exceptional communication and interpersonal skills
• Excellent customer service
• Superior organization and time management

Physical Requirements

• Lift up to 25lbs
• Sitting for extended periods of time
• Operate office equipment (copier, fax, scanner, phone, computer)
• Extended periods of time on the phone, typing, and reading on a computer screen

Benefits

• Health, Vision, and Dental Insurance
• 401(k) Matching
• Paid Time Leave
• Paid Holidays
• Morning/Afternoon Breaks
• Complimentary Coffee Bar

EEO Statement

AUAF is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law. We are committed to providing access, equal opportunity, and reasonable accommodations for people with disabilities