Administrative Assistant - Georgia-Pacific

Are you a detail-oriented and organized professional looking for an exciting opportunity to make a significant impact in a fast-paced environment? Georgia-Pacific Recycling, a leading name in the recycling industry, is seeking an Administrative Assistant to join our dynamic team. As the backbone of our office operations, you will play a vital role in managing office bills, coordinating with vendors, and providing essential administrative support to our executives. We are looking for candidates who can proactively identify cost savings, improvement opportunities, and areas for development in the life of our office. If you have an entrepreneurial mindset and a desire to grow with an industry leader, this is the role for you!

Location: This role is based in our Jericho, NY office and offers a flexible hybrid schedule.

Our Team

Our Administrative Assistant will report to the Office Manager and support 4 local executives in our Jericho office. Our team is collaborative, encouraging, and eager to develop a new team member!

What You Will Do

• Manage and process all office bills, ensuring timely payments and accurate record-keeping
• Serve as the primary point of contact and lead liaison with vendors, maintaining positive relationships and resolving any issues that may arise
• Oversee the day-to-day operations of the office, including interacting with building management and handling office supplies inventory
• Provide comprehensive administrative support to executives, managing their calendars, travel arrangements (domestic and international), visa coordination, attendance tracking, preparing presentations
• Work with Office Manager to ensure seamless coordination of corporate meetings and events
• Utilize strong Excel skills to create and maintain spreadsheets for various purposes, including tracking attendance and generating transportation reports
• Assist with PowerPoint presentations, ensuring professional and visually appealing content
• Troubleshoot expense reports and exhibit a proactive approach to cost savings, identifying opportunities to optimize office operations and expenses

Who You Are (Basic Qualifications)

• High School Diploma, GED or equivalent
• 2+ years experience in a customer service, sales support, office administration, or related role
• Experience utilizing Excel (spreadsheet and formula creation) and PowerPoint
• Flexible to work overtime when needed
• Ability to travel domestically (up to 10%)

What Will Put You Ahead

• Associates or Bachelors degree
• Experience using Ariba

For this role, we anticipate paying $55,000-$75,000 per year. This role is eligible for variable pay, issued as a monetary bonus or in another form.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here .

Who We Are

As a Koch company and a leading manufacturer of bath tissue, paper towels, paper-based packaging, cellulose, specialty fibers, building products and much more, Georgia-Pacific works to meet evolving needs of customers worldwide with quality products. In addition to the products we make, we operate one of the largest recycling businesses. Our more than 30,000 employees in over 150 locations are empowered to innovate every day - to make everyday products even better.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our Benefits

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please visit the following website for additional information: http://www.kochcareers.com/doc/Everify.pdf

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