Administrative Assistant - Univar

A Place Where People Matter.

Start your career journey with Univar Solutions! Here you can make an impact on the world around you and accelerate your career in areas that energize and excite you.

Administrative Assistant

Perform and coordinate a wide variety of complex administrative duties. Support an individual or a business unit. Direct and respond to incoming inquires. Interpret department and corporate policies and procedures. Gather, compile and maintain data. Coordinate special projects.

What You'll Do:

• Use PC to prepare correspondence, statements, and reports with some direction, for supervisor's signature
• Responsible for standard office procedures, sort, prioritize and distribute mail, order supplies, and answer phones
• Respond to customer inquires
• Arrange and coordinate meetings and conferences with all levels of employees
• Gather, compile and maintain data, files, record systems
• Maintain budget records, prepares check requests and response memos
• May make meeting or travel arrangements
• Receive and place telephone calls, greet callers, prioritize and handle/forward messages in supervisor's absence
• May coordinate personnel issues and act as lead to office assistants
• Special projects as assigned

What You'll Need:

• Excellent verbal and written communications skills including strong skills in English usage, spelling, grammar and punctuation
• Strong customer service skills and experience with problem resolution
• Self-motivated
• Dependable
• Strong organizational and time management skills
• Ability to work effectively and diplomatically with all levels of personnel
• Good analytical skills
• Detail oriented
• Knowledge of cGMP requirements as it pertains to FDARP as applicable to the facility
• PC skills and knowledge of various software, including word processing, spreadsheets, and presentation software
• Ability to work well under pressure
• Capable of prioritizing diverse workload with conflicting time sensitive deadlines from various staff and supervisor
• High school diploma or equivalent required
• Five years minimum administrative/secretarial support experience required
• Specialized secretarial training/education desired
• May require project management of specific work groups as related to duties and responsibilities
• May act as lead for office assistants

Where You'll Work:

Jeffersonville City

What You Can Expect:

• Strong work/life flexibility
• To be surrounded by a diverse team who is collaborative and committed to the achievement of the company
• To be rewarded for your contributions with a targeted annual company bonus and annual salary reviews
• Competitive pay and benefits including Unlimited Time Off as business allows, and 8 paid holidays

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Univar Solutions is a leading, global distributor of chemicals and ingredients essential to the safety, health, and wellbeing of our daily lives from life-saving medicines and vitamins to hand sanitizers and industrial materials used for cleaning, construction, and more. Our global team of more than 10,000 employees support our vision to redefine distribution and be the most valued chemical and ingredient distributor on the planet!

We offer a Total Rewards package that includes market aligned pay and incentives as well as a diverse benefits offering to support our employees' physical, emotional, and financial wellbeing.

Univar Solutions supports sustainable solutions for the world around us so that we can do our part to help keep our communities healthy, fed, clean, and safe!

We are committed to a diverse workforce and a culture of inclusion. Together, we are building a culture that acknowledges the unique experiences, perspectives and expertise of individuals and provides the development and growth opportunities to empower us to redefine our industry.

Univar Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against based on their race, gender, sexual orientation, gender identity, religion, national origin, age, disability, veteran status, or other protected classification.

Univar Solutions does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms (collectively Recruiting Firms). Recruiting Firms must enter into a Master Services Agreement (MSA) with Univar Solutions prior to submitting any information relating to a potential candidate. All searches must be initiated by Univar Solutions' Talent Acquisition team and candidates must be submitted via Applicant Tracking System (ATS) by approved vendors who have been expressly requested to make a submission for a specific job opening. No placement fees will be paid to any firm unless the aforementioned conditions have been met. Contacting our hiring managers directly is prohibited.