Administrative Assistant IV - University of Rochester
Rochester, NY
About the Job
GENERAL PURPOSE:
Serves as administrative assistant to a singular leader whose role is within the leadership career stream. Provides general administrative support. Maintains and files reports and other information. Schedules and coordinates logistical support for conference calls and meetings. Makes travel arrangements. Provides word processing and other document preparation services. Locates and retrieves information in support of management and technical staff.
**RESPONSIBILITIES:**
+ With general guidance as to priorities, manages the time and calendar of a Dean or University Executive, choosing or recommending among competing demands on time, referring matters to be handled by others, controlling access to Dean or Executive.
+ Represents the executive in contacts with University officers, faculty, leaders of student groups, alumni, trustees, the press, government officials, relaying (and frequently anticipating) the executive's instructions, preferences and concerns, and obtaining reports or recommendations. Assures that University officials and others concerned are informed of decisions.
+ Coordinates the clerical and other support services of the executive office
+ Represents the college or department in requisitioning and arranging for administrative and other service, including support staff, space, equipment and supplies. Approves payrolls and invoices. Serves on committees concerned with administrative reports. Edits and publishes course and program notices, departmental regulations, announcements of symposia and minutes of department meetings
+ Under general direction as to policies and regulations, manages the clerical records and other support services in a central office of a college, a large academic department, or a comparable division.
+ Serves as financial or property manager: directs the preparation of departmental financial and workload statements and accounts; estimates and controls expenditures for supplies and auxiliary services; records and may approve changes to department or sponsored project accounts. Coordinates with Accounting Office and sponsoring agencies.
**QUALIFICATIONS:**
+ High School or College or formal secretarial training and/or 4 years of relevant administrative experience required
+ 4 years of relevant administrative experience required
+ Ability to maintain confidentiality required
+ Exceptional organizational, time management and administrative skills required
+ Strong communication skills, both verbal and written, required
+ Strong technical skills, including a high level of proficiency in Microsoft Office required
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.
**How To Apply**
All applicants must apply online.
_EOE Minorities/Females/Protected Veterans/Disabled_
**Pay Range**
Pay Range: $20.92 - $29.29 Hourly
_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._
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**Location:** Strong Memorial Hospital
**Full/Part Time:** Full-Time
**Schedule:**
Source : University of Rochester