Administrative Assistant IV - Fairfax County

Join the Park Authority and our nationally recognized team of professionals! This position will be a part of one of the most highly-regarded park systems in the country. With more than 25,000 acres of parkland, nine RECenters, eight golf courses, three lakefront parks, and more, FCPA is an exciting organization to be a part of and there are many opportunities for staff to make a difference at every level.

This position works within the Marketing and Communications Office. Serves a central role in daily management of the office’s administrative needs. Manages most administrative functions for the office, public contact for the office, records manager, and provide some event support. Must have strong communication and organizational skills to facilitate collaborations with all parts of the agency. Also provides technical support to the agency’s internal and external virtual meetings on a variety of virtual platforms. This individual, as part of the Marketing and Communications team, supports all communications efforts across the agency and must be comfortable working in a fast-paced dynamic environment.

Major responsibilities:

• Provides high-quality internal and external customer service as the office manager and is the first point of contact by the public for the Marketing and Communications office. Provides technical support to agency virtual meetings on a variety of virtual platforms, including, but not limited to, Zoom, Teams, and WebEx. 
• Serves as liaison to the agency’s Freedom of Information Act (FOIA) officer by preparing and tracking Virginia Freedom of Information Act (VFOIA) requests. Coordinates human resources recruitment and hiring efforts for the division. 
• Manages calendars for the MarCom Division Director. Drafts documents and presentations for staff meetings, public meetings and Park Authority Board meetings. 
• Management of the front desk of the Marketing and Communications Office. 
• Provides event support as needed. Will require some evening meetings and occasional weekend event support. 
• Manages and updates office files to include accreditation, standard operating procedures, Equity Plan, workplans, and more. 
• Prepares requests for goods and services within the office and serves as procurement card manager. 
• Participates in other projects as assigned.

Schedule notice: Position may include participation/attendance of events on occasional nights / weekends.

Note: The assigned functional areas for this position include general administrative assistance and/or office management.