Administrative Assistant IV/ District 4 - Bureau of Administrative Services - Cook County State's Attorney's Office

Job Title: Administrative Assistant IV

Reports to: Supervising Assistant State’s Attorney

Level: Entry/Union/Full-Time

Salary: $55,058

Grade/Step: 14

Location: Maywood Courthouse/1311 Maybrook Dr

Bureau: Administrative Services

Application deadline: July 11,2024

Primary Functions: Provide administrative support to the Assistant State’s Attorney’s assigned to the Maywood Courthouse.

Working Environment: Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.

Physical Requirements:

Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties and Responsibilities:

• Type information, indictments and arraignment letters
• Type subpoenas, motions, answers and other correspondence as required
• Proofread and sort documents
• Date stamp documents
• File all necessary paperwork
• Answer phone, transfer to appropriate individual and take messages
• Prepare dispositions
• Enter disposed case file information into the database; box files for the warehouse
• Run time sensitive, confidential criminal background checks/reports
• Enter and update case information in CRIMES and other various databases
• Make copies, mail, scan, fax, and email documents
• Enter VSI Statements and maintain filing system
• Process all Grand Jury Subpoenas and Returns
• Update and Maintain Excel Spreadsheet tracking Grand Jury Returns
• Monitor, track and data entry to the Investigation database for all investigative requests
• Organize and Distribute pre-liminary Grand Jury Transcripts received from official court reporters
• Relieve Receptionist as needed
• Maintain confidentiality of information and systems
• Interact with State’s Attorney’s Office employees and personnel of outside agencies
• Perform additional duties and responsibilities as assigned

Qualifications:

Required:

• The candidate must have excellent verbal and written communication skills, excellent organizational skills and the ability to multi-task.
• Proficiency in Microsoft Word applications, SharePoint, I-Clear, LEADS, and CRIMES.

Preferred

• Knowledge of Excel.
• Typing speed of 50+wpm.

Equal Employment Opportunity

At the Cook County State’s Attorney’s Office (CCSAO), we champion diversity, equal opportunity, and inclusivity! We are passionately committed to building a team that represents a wealth of backgrounds, perspectives, and skills. Our strength lies in our diversity, and we actively seek, develop, and cherish talent from all walks of life.

We're proud to say that we stand firmly against discrimination of any kind—whether it's based on race, color, religion, sex, pregnancy, national origin, age, physical or mental disability, sexual orientation, gender identity, gender expression, or any characteristic protected by federal, state, or local law. At CCSAO, everyone is welcome.

And, we're not just about saying it—we're about living it! If you’re a qualified individual who requires reasonable accommodation based on religion, disability, or pregnancy, please let us know. At CCSAO, we’re all about empowering our team to shine.

Reasonable Accommodation

Applicants that are a qualified individual with a disability or a disabled veteran may contact the Cook County State’s Attorney’s Office coordinators via email at hr.sao@cookcountyil.gov and arrange for an accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.

Benefits

At Cook County, we believe in investing in you, our valued employee. We understand that your well-being directly impacts the quality of service we provide to our community. That's why we offer a comprehensive and competitive benefits package designed to support your health, financial stability, and work-life balance. Here's a snapshot of what we offer:

Choose from a variety of medical, dental, and vision plans to best suit your lifestyle and needs. We provide a robust Paid Time Off (PTO) program, including vacation, personal, and sick leave, as well as 13 paid holidays. As a public service employer, our employees may qualify for the Public Service Loan Forgiveness (PSLF) program. Our Employee Assistance Program offers confidential counseling and referral services to help you navigate life's challenges. And of course, a pension plan through Cook County.

Follow this link to the Cook County Benefits and this link to Cook County Pension Fund if you want to learn more about our amazing benefit coverage. The CCSAO does not provide relocation assistance.

Covid

Recent developments have allowed for the lifting of general orders related to COVID-19. However, if hired, candidates will need to provide proof of COVID-19 vaccination or submit a request for reasonable accommodation. Selected candidates may make a request for accommodation prior to employment or any time during their initial week of hire.