Administrative Assistant (IT) - Stryker

We are excited to be named one of the World's Best Workplaces by Fortune Magazine! We are proud to offer you 12 paid holidays annually. For an overview of our benefits and time off, please follow this link to learn more:US Stryker employee benefits. (https://d25zu39ynyitwy.cloudfront.net/oms/000000/document/2024/6/SMVZW_USStrykerEmployeebenefits/USStrykerEmployeebenefits.pdf)

Work Flexibility: Hybrid

On Site Location: 2 Pearl Ct., Allendale, NJ

Shift: Monday - Friday, 8:00 AM - 5:00 PM (flexible)

Summary:

As the Administrative Assistant (IT), you will provide specialized and advanced administrative support to three global Vice Presidents within the Stryker IT function who collectively lead approximately 300 internal and 600 external resources. You will enable executive and employee productivity by supporting a variety of tasks related to the organization and communications functions. This includes responsibility for confidential and time sensitive material and the facilitation, planning, and delivery of key projects, changes, and internal and external team events.

What You Will Do:

• Coordinate travel arrangements and manage expenses; coordinate calendars and schedule appointments based on key business priorities (e.g. special projects, issues and escalations, time zone complexities), networking with other admins throughout IT and business divisions.

• Answer, screen, and route emails and digital collaboration chat and provide responses to internal/external customer requests.

• Attend VP special project and leadership meetings to provide logistical support and updates.

• Manage logistics for Functional Reviews, Town Halls, and staff meetings, including proactive communications and agenda planning.

• Organize off-site & virtual meetings and executive divisional events including logistics, preparation of presentations and materials, resolution of problems and facilitation of special meeting requests.

• Provide support to projects and key initiatives to ensure completion of ongoing projects and special assignments, including tracking of key deliverables and generation of communications.

• Play a pivotal role in planning, supporting, and running all logistics for the annual IT extended leadership event.

• Management and maintenance of online collaboration sites including creation of templates, oversight of materials and monitoring of process adherence, weekly status reports, and global distribution lists.

• Manage the onboarding and off-boarding of employees, including updates in various systems, calendar setup, hardware and assisting with the assimilation into the overall Stryker environment.

• Keep abreast of the latest Stryker IT user-based technology; be a change agent for IT technology by helping to train other admins throughout the Stryker business and act as a subject matter expert.

• Participate in local admin steering committees, lead office activities and events, including celebrations.

What You Need:

Required :

• High School Diploma or Equivalent

• 3+ years' experience supporting Senior Leadership in a similar capacity

• Experience with Microsoft Office programs

• Experience with expense reporting and invoice creation

Preferred :

• Associate or bachelor's Degree

• Understanding of IT and technology-based services

Health benefits include: Medical and prescription drug insurance, dental insurance, vision insurance, critical illness insurance, accident insurance, hospital indemnity insurance, personalized healthcare support, wellbeing program and tobacco cessation program. Financial benefits include: Health Savings Account (HSA), Flexible Spending Accounts (FSAs), 401(k) plan, Employee Stock Purchase Plan (ESPP), basic life and AD&D insurance, and short-term disability insurance. Stryker offers innovative products and services in MedSurg, Neurotechnology, Orthopaedics and Spine that help improve patient and healthcare outcomes. Alongside its customers around the world, Stryker impacts more than 150 million patients annually. Depending on customer requirements employees and new hires in sales and field roles that require access to customer accounts as a function of the job may be required to obtain various vaccinations as an essential function of their role.

Stryker Corporation is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status. Stryker is an EO employer - M/F/Veteran/Disability.