ADMINISTRATIVE ASSISTANT - IRAP - Catholic Charities of Buffalo

Catholic Charities is seeking a full-time Administrative Assistant for our IRAP department (Internatinal Refugee Assistance Program) to be worked out of our 20 Herkimer Street, Buffalo, NY location.

Catholic Charities is a non-profit organization that offers an array of programs that strive to empower individuals, children and families. Catholic Charities of Buffalo, NY, is the most comprehensive human service provider serving the eight counties of Western New York with dozens of programs at 40+ professionally staffed locations. Our programs include comprehensive counseling services for all ages, basic emergency assistance including operating 8 food pantries, mental health services, chemical dependency treatment, educational and job readiness services, services to older adults, marriage counseling, immigration and refugee assistance and a variety of programs that address prevention and treatment of a number of family issues.

• 35-hour work week
• 14+ paid holidays for FT
• 25 PTO days
• Comprehensive health, dental & vision coverage offered
• Flexible Spending Account option
• Health Savings Account when elect a high deductible health plan
• Free Employee Assistance Program (EAP)
• 403B Retirement Plan - (may join after first pay period) with employer contribution after six months

JOB SUMMARY: Responsible for tabulation and preparation of departmental reports, oversight of client account balances, reconciliation of client accounts with funding source, distribution of food vouchers, and bus passes.

ESSENTIAL FUNCTIONS:

• Assist with the preparation of management reports
• Input purchases into inventory system and generate reports
• Record and track all transaction in clients' account
• Understands contractual compliance and application to accounts
• Process check request and invoices and transmits for payment
• Prepares receipts & acknowledgements for client signature
• Files receipts and backup documentation in client file
• Responsible for distribution and tabulation of Client Satisfaction Survey
• Distributes food vouchers, petty cash, gift cards and bus passes
• Vouchering the R&P client care
• Assist with activation, payment and tracking for client cell phones
• Acts as backup to receptionist/secretary
• Performs other duties as assigned
• Complies with the Agency's Compliance Program, Code of Ethics, laws, regulations, and ethical standards applicable to your job duties.
• Adheres to all applicable federal and state laws and regulations including, but not limited to those governing confidentiality, privacy, program, billing and documentation standards. All duties must be performed in accordance with CCB's corporate compliance and ethics program.
• Perform other duties as assigned.

EDUCATION: High school diploma or equivalent. Associate's degree preferred.

EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES:

Must be able to work in a multi-ethnic, multi-cultural setting.

Able to function as part of a team providing services to clientele.

Relevant office experience, data entry, AP, and ability to run reports.

Strong organizational skills, excellent written, verbal and interpersonal communication skills, ability to work independently and to accept direction required.

Must be proficient in Microsoft Excel and Word.

Possesses a valid NYS Driver's License and vehicle for work related duties.

Apply today at: ccwny.applicantpro.com/jobs

Catholic Charities is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. Catholic Charities will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of the business.