Administrative Assistant - Instruction and Technology - Mehlville School

Administrative Assistant – Instruction and Technology

12 Month Position

POSITION SUMMARY:  Responsible for coordinating and reporting the activities of the department.  Assist with the day-to-day operations of the curriculum department.

QUALIFICATIONS: 

• Requires a high school diploma or equivalent.
• Preferred 0 to 2 years of job-related prior experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  Other duties may be assigned.

Travel Coordination:

• Coordinates out of state professional development travel for certified and classified personnel, including registration, hotel, credit card authorization, airfare, ground transportation, 
• Coordinates car travel through Enterprise Car Rentals for certified and classified personnel
• Ensures budget process followed for all professional travel
• Coordinates Building Teacher of Year and District Teacher of Year travel for professional development purposes
• Coordinating purchase order for all travel purposes

Library Functions:

• Supports school librarians with building supply requests and purchasing of materials
• Supports school librarians in purchase of school library books, periodicals and other library materials
• Supports school library catalogs within the Destiny library system
• Troubleshoots any issues with EBSCO or Destiny as needed for librarians
• Maintaining the library budget for the Director  
• Processes books and catalogs for all elementary, middle and high school libraries
• Oversees library management database

Instructional Design:

• Coordinates annual purchases for companies that utilize technology for instructional purposes (Cengage, Follett, PebbleGo, WeVideo, EdFramework, Book Creator, Screencastify, etc.)
• Maintains inventory of technology tools, such as keyboards, mice, document cameras, microphones, webcams, projectors, binding repair machines, etc.
• Producing poster requests for classroom use as needed

Perkins/CTE

• Arranges for instructional equipment using Perkins federal money
• Assists with tax exempt status vendor changes as appropriate
• Delivery of order to schools as needed

Administrative Leave Forms

• Maintains field trip request forms, requiring multiple steps if a sub is needed and basic steps if no sub is needed
• Assists Administrative Assistant of Curriculum Directors with Regular Administrative Leave Forms as needed

Miscellaneous

• Provides technical assistance to teachers and directors as needed
• Coordinates and reports on the activities of the assigned areas.
• Serves as a liaison between the department, the District and the community.
• Maintains accurate records and inventory of supplies.
• Performs miscellaneous clerical duties including typing, filing, copying, etc.
• Prepares bulk mailings, sorts and distributes departmental mail.
• Answers telephone calls, writes messages and routes calls as needed.
• Types purchase orders and orders supplies.
• Assists in the planning of special events.
• Composes correspondence for the department.
• Meets and greets visitors.
• Maintains office equipment and calls for repair service as needed.
• Maintains confidentiality regarding numerous student, staff and administrative documents and concerns.

COMPENSATION FOR EXPERIENCE IS CONSIDERED, 2024-2025 Classified Salary Schedule Directors Secretary Schedule

APPLICATION DEADLINE:  Open Until Filled

Qualified individuals who wish to apply for this position should submit an on-line application at: bit.ly/employmentmsdr9 

Mehlville School District is an Equal Opportunity Employer and E-Verify Participant

We appreciate your interest in Mehlville School District!