Administrative Assistant - American Technology Consulting
Indianapolis, IN
About the Job
Purpose of Position/Summary:The incumbent works as a Administrative Assistant with the Indiana Department ofHealth (IDOH) Food Protection Division (FPD), Rapid Response Team (RRT) and theProduce Safety Team. Under the supervision of the RRT/Produce Safety ProgramManager, this person acts as an assistant for the manager and all team membersin order to complete duties efficiently.The incumbent will:-- Provide a wide range of administrative assistance to two programs within theFood Protection Division.-- Act as a liaison between program or department administration, stateagencies, and other stakeholders.-- Provide routine policy interpretation and related decisions to stakeholders.-- Research and prepare various reports for manager.-- Prepare and processes correspondence and verbally communicates with thepublic or other agency representatives. Directs incoming correspondence to theappropriate individual.-- Reviews and inspects incoming documents for accuracy, completeness, and toensure dompliance with applicable federal, state, and local rules andregulations. Obtains necessary approvals if needed.-- Provides technical guidance and composes manuals for agency personnel.-- Coordinates clerical and administrative functions.-- Other duties as assigned.The job description is not designed to cover or contain a comprehensive listingof activities, duties or responsibilities that are required of the employee.Other duties, responsibilities, and activities may change or be assigned at anytime.Job Requirements:-- High School Diploma or equivalent.-- 3 years full time experience performing administrative support, bookkeeping,office management, or related experience.-- General knowledge of office administrative functions, theories, andprinciples.-- Working knowledge of research techniques and report composition.-- Working knowledge of functions of other departments and agencies and theirimpact on the department.-- Effective written and verbal communication skills.-- Attention to detail and proofreading skills.-- Organizational skills with the ability to prioritize tasks effectively andmultitask-- Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)-- Ability to analyze procedures and policies and writes procedural manuals torecommend improvements.-- Ability to coordinate the work of the RRT and Produce Safety Teams.-- Ability to maintain cooperative work relationships.
Source : American Technology Consulting