Administrative Assistant III - Apidel Technologies

Position Description

Perform a variety of office support and general clerical duties related to the work unit. Process correspondence, reports, forms, and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions. Proofread and check typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage including grammar, punctuation, and spelling. Enter, retrieve and process data, and generate reports using computer systems, following established formats. Gather information from individuals or reference sources to complete and process various routine forms, records, and applications; and contact individuals to obtain additional information. Maintain records and process and translate forms, such as time records, purchase requisitions and orders, reservation of City pool vehicles, service contract payments, refunds, and others specific to the organizational unit. May process and generate fund transfers, checks, and invoices. Post and transcribe data, prepare, and update a variety of reports. Perform a variety of routine arithmetical calculations. Establish and maintain office files, and research and compile information from such files. Act as receptionist and receive and screen visitors and telephone calls, take messages, and make appointments; provide directions and basic information and assistance. Provide information regarding City or unit activities and functions. Perform such office support activities as opening and distributing mail, processing outgoing mail, operating a postage meter, and ordering office supplies. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Observe and maintain a safe working environment in compliance with established safety programs and procedures.

 
Skills Required Basic practices and procedures of filing systems and administrative support Correct English usage, including spelling, grammar, and punctuation. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.  

   
Skills Preferred           
Experience Required
Six months of general clerical experience.

Experience Preferred
Education Required
High School diploma or GED equivalency.

Education Preferred
Additional Information