Administrative Assistant III (Humanities & Fine Arts Division) - TNBR Careers

We have an opening for Administrative Assistant 3 (Humanities & Fine Arts Division) at our Chattanooga State campus!

Our Purpose - We support and empower everyone in our community to learn without limits.

Our Values:
- We cultivate an inclusive environment.
- We care about the well-being of each other.
- We instill trust through integrity and transparency.

Our Mission - We are Chattanooga State, a dedicated team that delivers accessible, innovative learning opportunities that surpass expectations.  Together, we enrich the lives of students, and their families; develop a talented workforce; and partner with our community to lead boldly into the future. 

The role will be responsible for the following:

The Administrative Assistant 3 serves as the primary support staff for the Humanities & Fine Arts Division and assists the division in the intentional pursuit of the College’s purpose, mission and values under the guidance of the division dean.

Holistic Student Support
- Assists dean and department heads in obtaining support and resources for students, as needed
- Familiarity with holistic support for students outside the classroom. These supports include but are not limited to Admissions and Records, Enrollment Services Center, Financial Aid,  High School Programs, Recruiting and Orientation, Career Services, Student Support Center, Academic Support Services, Student Conduct, Student Life, Multicultural and International Services, Adult Student Services, and the Center for Accessibility and Disability Services
- Creates partnerships with key internal organizational units to assist the College in meeting students’ needs
- Ensure that services and activities promote accessibility and reflect equity-minded practices
- Performs general clerical duties such as typing, copying, filing, answering telephone, taking messages, routing calls, greeting visitors, providing appropriate information
- Schedules/monitors work of student workers, temporary employees, and/or clerical employees
- Promotes, supports, and participates in student recruitment and retention efforts as well as divisional activities and events (concerts, plays, workshops, etc.)

Fiscal Stewardship
- Supports the responsible fiscal stewardship of the funds allocated to the Humanities & Fine Arts Division
- Prepares financial contracts (e.g., adjunct faculty, dual-services contracts, contracts for additional pay, etc.)
- Establishes and maintains filing system of various records (e.g., financial, statistical, personnel records, etc.)
- Monitors budget expenditures; balance monthly financial reports; compile and maintain records for annual and revised budgets

-Assist dean and department heads in creating and submitting annual budget and bi-annual budget revisions
- Maintains supplies and equipment including various forms, service contracts, office supplies, etc.

Organizational Culture and Inclusive Practices
- Provides support in the Humanities & Fine Arts Division that aligns with the College’s values
- Embraces and promotes the College’s goals related to organizational culture and belongingness and supports the Humanities &Fine Arts Division’s efforts to utilize best practices to provide equity-minded services and support for students, faculty, and staff
- Assists in defining accountability measures that align with expectations and provide a cycle of feedback that focuses on continuous improvement
- Supports the dean and department heads and faculty in the continuous review of the College’s work in an effort to promote excellence
- Maintains an office environment that is open, inviting, and professional; takes initiative and seeks advice on process improvement 

Teaching Excellence and Program Innovation
- Provides routine and complex administrative clerical support including researching, compiling, and reconciling information for various reports
- Summarizes documents for supervisor/department staff
- Assists in the construction and review of semester course schedules
- Coordinates events, travel arrangements, appointment schedules

- Provide support for divisional faculty in various instructional capacities
- Performs other job-related duties as assigned

Position Requirements:

• High School Diploma or GED • Work experience: Two years secretarial experience

Preferred Qualifications:

• Associate’s Degree • Experience in higher education setting

Knowledge, Skills and Abilities:

• Ability to support the HFA Division in a manner that reflects the values of the College • Ability to communicate effectively with diverse audiences • Ability to present information clearly and concisely with excellent oral, written, and interpersonal communication skills • Knowledge of, or willingness to learn about, equity-minded principles and practices related to supporting students • Ability to work collaboratively and to make decisions, both independently and as part of a team • Ability to adapt to changing circumstances • Ability and desire to focus on continuous improvement and to support the HFA Division through a cycle of plan, do, check and adjust (PDCA) • Knowledge of modern office practices, procedures, and equipment • Knowledge of business English and mathematical calculations for rate and percent • Ability to organize information in word processing programs, spreadsheets, and data entry software • Skilled at attention to detail • Ability to manage time well, to organize and manage multiple office functions, to prioritize multiple tasks and projects to meet deadlines • Ability to operate standard office equipment (computer, multi-line telephone, printer/copier/scanner, fax machine) • Ability to maintain confidentiality

Projected Salary Range:

29,549.00 - 34,720.00

** Please provide a cover letter, resume, and any other relevant documents such as a CAP certification **

Open Until Filled: Yes