Administrative Assistant III - Albert Einstein College of Medicine
Einstein/Resnick - Bronx, NY 10461
About the Job
POSITION RESPONSIBILITIES:
- Must fulfill duties of all previous grades
- General administrative support for Division Chiefs, Administrators, faculty, support staff
Scheduling/Coordination & General Support
- Provide backup support for managing ID Division Chief calendar including scheduling/managing meetings and answering phone lines
- Provide administrative support for clinical faculty inclusive of but not limited to, scheduling meetings, organizing interviews and events, managing calendars
- Provide administrative support for ID Task Force(s) including scheduling meetings, managing calendars, information dissemination etc.
- Answering phone lines in divisional offices
- Coordinate divisional functions such as reserving rooms for meetings, setting up visits for prospective faculty and coordinating intercampus transportation
- Assisting faculty with reimbursements and submission of honorarium payments
- Assist with maintenance of divisional websites
- Assist with onboarding of new faculty and support staff
- Dissemination of divisional notices, announcements and informational emails
- EPRO coordinator for ID, Dermatology and Rheumatology; creates purchase requisitions, manages PO changes, closeouts, etc.
- Assist Fellowship Coordinators as needed; assists with conference and speaker organization
- Other related duties as assigned
Grant Support
- Provide backup support for ID cayuse coordinator
- Cayuse coordinator for Rheumatology and Dermatology grants on both campuses, set-up proposals, uploading documentation, set-up routing, submit proposals
- Submit progress reports, closeouts and no-cost extensions in ERA Commons, proposal central, grantsolutions websites
- Maintains PI information for grants (updated biosketches, publications, other support, IACUC & IRB approvals, usernames) and grant submission record keeping
- Assist principal investigators and support staff with obtaining ERA Commons username
- Reviews proposal documentation for completion and accuracy (biosketches, other support etc.)
- Assists with subcontract document collection for new proposals and grant continuations
- Other related duties as assigned
Medical School Course Coordinator
- Request and collate material from preceptors for: Lectures Series, Laboratory Sessions, Case discussions
- Prepares schedules for the lectures, laboratory sessions and case discussion
- Arrange transportation for outside lecturers
- Assign students to room, Collect attendance sheets, Prepares tests
- Records student evaluations
- Prints manuals/materials for faculty
- Additional responsibilities as assigned
High School Diploma and 4+ years of administrative support experience are required. Equivalent combination ofeducation and experience will also be considered
Hiring Rate:27.33Post Probationary Rate:27.86Job Rate:28.73About Us:- Under supervision of the Administrator, will provide administrative support to Divisions of Infectious Diseases, Rheumatology, and Dermatology.
Source : Albert Einstein College of Medicine