Administrative Assistant II (Service Contract Act (SCA) governed position) - Ardent Eagle Solutions

About Us:

Are you ready to join an exceptional team that's rewriting the future of national security and global impact? Welcome to Ardent Eagle Solutions (AES), a dynamic and rapidly expanding small business that's at the forefront of supporting the Federal Government, Department of Defense (DoD), and Intelligence Community (IC) on a global scale.

 

At AES, we don't just embrace change; we drive it. We're in the business of transforming challenges into opportunities, and ordinary careers into extraordinary journeys. As part of our team, you'll be at the heart of groundbreaking missions that shape the course of history and protect our nation's most critical interests.

 

Our commitment to success doesn't end with our customers; it begins with you. We're dedicated to nurturing the talents of our remarkable employees and propelling them to new heights of excellence. Here, you'll find a culture that empowers you to excel, innovate, and realize your full potential.

Overview:

The objective is to coordinate, develop, and execute public communication activities. 

Background:

The Department of Commerce is a pivotal federal agency tasked with promoting economic growth and job creation. Within this dynamic environment, the Administrative Assistant plays a crucial role in supporting high-level executives with sensitive and visible administrative tasks. This position involves meticulous planning and production of executive correspondence, managing complex calendars, and ensuring adherence to federal travel policies for both domestic and international trips. Proficiency in office software and equipment is essential, as is the ability to handle confidential information with discretion and understanding of organizational protocols. The Administrative Assistant contributes significantly to the smooth operation of executive functions within the department, embodying professionalism and efficiency in all duties performed.

Responsibilities:

• Performs sensitive and highly visible administrative functions.
• Plans and produces executive correspondence, including but not limited to letters to external stakeholders, and internal memos.
• Manages schedule and takes ownership of Executive’s calendars (e.g., scheduling, rescheduling, cancelling, coordinating with individuals and groups of individuals). 
• Adhering to federal government travel policies, and using required travel platform(s), researches and presents travel options, and prepares domestic and international travel orders on behalf of the Executive(s).
• Adhering to federal government travel policies, and using required travel platform(s), completes travel reimbursement forms within the required timelines on behalf of the Executive(s).
• Coordinates and makes office supply orders.
• Operates general office equipment and is proficient with Office Suite software applications.  
• May perform or have access to activities of a highly confidential nature that may require comprehensive knowledge of organizational policies, practices, and procedures.

Qualifications:

Approximately 6 or more years related experience.

• Must possess excellent verbal and writing skills. 
• Experience creating meeting invitations/ preparing and setting up in-person and virtual executive meetings.
• Experience producing travel vouchers and completing travel reimbursement.
• Highly skilled in Microsoft Office Suite, especially Word and Excel
• Experience preparing documents for digital signatures (e.g., Adobe, DocuSign, etc.)

Clearance:Public TrustEducation:

Associates degree (or equivalent) 

Benefits and EEO:

At Ardent Eagle Solutions, we offer a comprehensive benefits package to our employees and their families:

• Medical/Dental/Vision Coverage (available for purchase with SCA governed positions)
• Matching 401(k) Plan
• Continuing Education Assistance
• Paid Time Off

This job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned. Selected candidates may undergo a government security investigation and must fulfill eligibility criteria for accessing classified information. US citizenship may be a prerequisite for certain roles.

 

Ardent Eagle Solutions is an Equal Opportunity Employer

 

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