Administrative Assistant II - Engineered Air Balance

Administrative Assistant II

Engineered Air Balance is looking for an Administrative Assistant II to join our dynamic team in the Dallas area. Our ideal candidate will be someone reliable with a high attention to detail and is self-motivated.

This is a great administrative opportunity with an established, reputable company that is staffed by people who are passionate about their work!

The Company

Engineered Air Balance Co., Inc. (EAB) is the oldest and largest independent Testing, Adjusting, Balancing and Commissioning firm in North America, founded in 1956. As a charter member of the Associated Air Balance Council and AABC Commissioning Group, EAB has pioneered the TAB industry through the development and standardization of Total System Balancing. Recently, EAB has emerged as a leader in Building Commissioning through the development and implementation of innovative and practical commissioning procedures. Our employees are comprised of some of the highest trained and most experienced professionals in the HVAC TAB and Building Commissioning professions with a combination of over 1,200 years of experience.

EAB is a visionary company founded and operated on the core values of Integrity, Quality, Consistency and Teamwork. The mission of EAB is to provide the highest quality Testing, Adjusting, Balancing and Commissioning services with irrefutable integrity to Owners, Architects, Engineers, Construction Managers and Contractors.

Learn more about our company at https://www.eabcoinc.com/.

The Position

The Administrative Assistant II will work in our Dallas, Texas office and is directly supervised by the Office Manager while supporting office staff and field personnel by accurately creating documents, templates and correspondence and maintaining various reports and records. This person contributes their individual skills and talents to achieve team objectives and works effectively with others in a team setting.

Job responsibilities include:

• Creating templates, documents and editing correspondence for all management and field personnel as needed
• Create and maintain Branch employee timesheets and confirm approval.
• Assist Human Resources with various tasks as directed.
• Maintain inventory of kitchen, office, and shop supplies
• Assist Document Control Department as needed.
• Provide support and cross-training for Administrative Assistant III
• Maintain the branch office project list with accurate information in all categories and update immediately as changes occur.
• Facilitate the preparation, assembly, and distribution of final reports as needed.
• Assist Administrative Assistant III with maintenance of Branch project fact sheet for use in RFQs/RFPs
• Maintain Branch generic email, checking daily and distributing to correct department.
• Coordinate annual renewal of EAB employee ID badges and maintain file in shared location.
• Record and distribute monthly Staff Meeting Minutes
• Utilize a monthly task checklist derived from position responsibilities and procedures and submit it to the Office Manager at month-end.
• Maintaining the inventory.
• Direct incoming calls.
• Assist staff and management as needed.
• Other duties as assigned.

Required Qualifications:

• 3-5 years of administrative work experience.
• High school diploma or HSE required.
• Proficiency with Microsoft Office 365.

Required Skills:

• Strong communication and telephone etiquette skills.
• Exhibits strengths in spelling, grammar, typing.
• Proficiency with Microsoft Office 365.
• Knowledge of employee benefits preferred.
• Exceptional oral and written communication skills to effectively interact with all levels of an organization.
• Highly organized and detail-oriented with the ability to multi-task.
• Team player who can effectively handle frustrations encountered in completing multiple tasks or in conflict-laden situations while maintaining quality and consistency.

Interested?

Apply today and let us know why you would be a great fit!

Engineered Air Balance is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetics, status as a protected veteran, or any other protected status established by federal, state, or local laws.