Administrative Assistant II - Retail Business Services

Address: USA-MA-Quincy-1385 Hancock Street
Store Code: RBS Executive Administration (2760775)

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which also includes five leading omnichannel grocery brands – Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Ahold Delhaize USA associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more.

Primary Purpose: Provide administrative and staff support services to the assigned individual and functional area. Supports a wide variety of complex assignments of a critical and confidential nature.  The incumbent in this position is also responsible for ensuring that his or her supervisor is aware of all circumstances in which he or she uses sensitive customer, associate and company information, and where and how such information is stored and protected.
Duties and Responsibilities:
•    General office management
•    Manages department/function by distributing and ordering supplies
•    Prepares invoices and reports to assist the assigned individual and functional area 
•    Maintain org charts in Visio & request weekly updates from managers 
•    Manage travel (includes online research, booking, tracking, preparing the traveler, etc.)
•    Manage meeting and conference rooms
•    Prepare, coordinate, and distribute meeting agendas as well as capture and distribute meeting minutes for various team / project meetings as needed.
•    Meeting and event planning (includes negotiation hotel contracts, scheduling catering, preparing for Web and video conferencing, etc.)
•    Serve as coordination point to collect, organize, and present information for the functional area.
•    Function/Department Program Coordination & Support
•    Assist with the scheduling and planning of training for departments
•    Supporting special projects and programs as-needed (project management)
•    Participating in trainings, career development, and webinars related to position and assigned function
•    Supports with the on-boarding of new associates hired
•    Supports multiple large functional areas
•    Manages executive calendar & travel
•    Provides leadership, advice and ensuring the consistency of, and compliance with, established standards and practices of the functional area
•    Additional job duties may be assigned as needed to meet the needs of the business and support our Values.
Qualifications:
•    HS diploma required
•    1 year+ directly relevant experience
•    Project management knowledge
•    Technologically savvy (Google, Advanced MS Office, Teams, Visio, etc.)
•    Excellent & effective communication
•    Strong critical thinking and problem solving
•    Highly organized
•    Detail oriented
•    Tact and discretionary initiative
•    Highly flexible with strong multitasking and prioritization ability
•    Able and willing to learn new software tools and applications
•    Empathetic
•    Collaborative and works well with others
•    <25% domestic travel; little to no international travel
Preferred Qualifications:
•    Associate’s or bachelor’s degree preferred

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Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which also includes five leading omnichannel grocery brands – Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. When considered together, the companies of Ahold Delhaize USA comprise the largest grocery retail group on the East Coast and the fourth largest grocery retail group in the nation, serving millions of omnichannel customers each week.

Job Requisition: 370268_external_USA-MA-Quincy_3292024