Administrative Assistant II (Part-time) for Director of Catholic Relations - Young Life

Mission & Authority

This position uses excellent organizational and administrative gifts to support the Director of Catholic Relations and national team staff and to represent the Catholic Relations office in a personal, professional, and ecumenical manner.

Essential Duties:

Spiritual Development

• Pursue a growing relationship with God in Jesus Christ.
• Participate actively in a local church community.
• Participate actively in the spiritual and relational life of the Catholic Relations office.

Written and Verbal Communication

• Compose letters, e-mails, documents, presentations, and other correspondence materials as needed.
• Proofread and edit a variety of documents.
• Articulate expectations, documents, timelines, schedules and policies to staff.
• Design flyers and slide decks as needed.

Administrative Support

• Manage calendars.
• Book flights, hotels and rental cars for national staff.
• Prepare and submit monthly expense reports for national staff.
• Manage and organize contact information in master database and YL Connect.
• Monitor and provide reports for accounting systems such as cash flow, budgets and transfers.
• Maintain and organize files, documents, pictures, and contacts for immediate retrieval.
• Submit forms for reimbursements, check requests, and other processes for Catholic Relations staff.
• Prepare presentations using Microsoft PowerPoint.
• Assist with meeting and event coordination and support.
• Maintain annual summer Catholic Adult Guest Camp reservations, invites, and communications.
• Execute daily responsibilities with attention to detail, deadlines, core values, and metrics of excellence.

• Manage with integrity the finances, people, and equipment that have been entrusted to our ministry.
• Work with the board chair on ad-hoc projects and board communications.
• Serve on the biennial summit planning team and oversee all event logistics.
• In alternative years, plan and handle logistics for the board retreat.
• Prepare monthly donor reports.
• Work with the Associate Director to prepare newsletters.

Job Specific Working Conditions:

• Regular phone calls and Zoom meetings, including weekly staff meetings, monthly board meetings, and weekly meetings with the director, associate director, and development director.
• Occasional travel.
• Collaborative team environment.
• This is a part-time position, 20 hours per week, more during peak seasons.
• $16.69 - $20.89 per hour
• Remote position

Education:

• Associates’ degree, business school or two years administrative experience required.

Training Expectations:

• Participate in events and trainings as assigned.

Qualifications, Experience and Skills Required for the Job:

• Self-motivated, detail-oriented with the ability to work independently.
• Ability to anticipate needs.
• Driven to initiate and execute assigned tasks.
• Strong organizational skills; can create new structures and systems.
• Ability to manage and prioritize concurrent duties.
• Displays positive relational skills.
• Demonstrates excellence in communication skills — technical, written and verbal.
• Able to communicate at all levels in the organization.
• Possess proficient skills with Microsoft Office and Google Suite.
• Hospitable, Christ-like attitude of servant leadership.
• Ability to maintain confidentiality.
• Data management skills.

Other Desirable Experience for the Job

• Experience and understanding of Young Life’s culture, structure, and processes.
• Graphic design experience is a plus.