Administrative Assistant II - New York Blood Center Inc

Overview

At New York Blood Center, one of the most comprehensive blood centers in the world, our focus is on cultivating excellence by merging cutting-edge innovation with diligent customer service, groundbreaking research, and comprehensive program and service development. Join us as we work towards meeting and exceeding the growing needs of our diverse communities, further our lifesaving strategic goals in a rapidly changing environment, and expand our impact on the local, national, and global communities we serve.

Responsibilities

Reporting to the Assistant Director, Donor Recruitment, this position is responsible for performing responsible administrative duties to a small to mid-sized operational unit.  This position performs a full range of office support functions required for the operation of an assigned organizational unit. This position may support one or more staff.

Provide secretarial and administrative support.

• Compile and maintain records of business transactions and office activities of performing variety of administrative duties and utilize knowledge of systems or procedures.
• Answers phones.
• Type correspondence, reports, memorandums, presentations, statistics, etc., as needed.
• Open, reviews and distributes mail to the department.
• Prepares outgoing mail distribution, handles routine correspondence.
• Maintain time records, track vacation and sick time, resolves payroll issues in the department.
• Produces check requests for all invoices to vendors.
• Travel arrangements.
• Reviews and maintains spreadsheet of expense reports for all Account Managers. Processes confidential incentive bonus forms for Account Managers.

Maintain office supplies and equipment.

• Orders and maintains general office supplies, promotional supplies and inventory, distributes supplies to staff. Completes requisitions for special orders, follows up on missing or late materials/orders.  Order supplies for office equipment. 

Coordinate Whole Blood and Platelet Promotional Programs

• Create and use database to track donor performance against promotional program criteria. Orders and distributes promotional gifts and maintains promotional programs.  Oversees Volunteers who help package promotional gifts.  Answer’s donor questions regarding promotional program.

Customer Recognition

• Coordinate High School Scholarship Program. Helps coordinate donor and chairperson recognition events including invitations, responses, ordering awards, producing and distributing name tags at events.
• Composing of blood plans, for Account Managers.

Qualifications

Education:

High School Diploma or equivalent.

Experience:

Two years’ experience providing administrative support/office management.

Licenses / Certifications:

Valid Driver’s License.

For applicants who will perform this position in New York City or Westchester County, the proposed hourly salary is $24.94/hr. to $27.60/hr.  For applicants who will perform this position outside of New York City or Westchester County, salary will reflect local market rates and be commensurate with the applicant’s skills, job-related knowledge, and experience.

Unless otherwise specified, all posted opportunities are located in the New York or Greater Tri-State office locations