Administrative Assistant II - Sunrise Systems Inc

Marlborough, MA 01752

About the Job

Job Title: Administrative Assistant II
Job ID: 24-00996
Location: Marlborough, MA
Duration: 12 Months contract on W2

Client is focused on delivering therapeutic and scientific breakthroughs in areas of critical patient need spanning psychiatry & neurology, oncology, urology, women's health, rare disease, and cell & gene therapies. The company's diverse portfolio includes several marketed products and a robust pipeline of early- to late-stage assets. Building on Pharma's 125-year legacy of innovation, we leverage proprietary in-house technology platforms and advanced analytics capabilities to accelerate discovery, development, and help bring Client therapies to patients sooner.

Job Overview:

We are currently seeking a dynamic, highly motivated, and experienced individual for the position of Temporary Administrative Assistant

Job Duties and Responsibilities

Creating / Amending / Processing Purchase Orders for the department
Working with the vendors on obtaining SOWs and all the necessary documents to create a Purchase Order
Administrative support to Project Directors and Project Managers including word processing and preparation of documents, spreadsheets, presentations and reports. Making sure consultant agreements, NDAs and SOWs are filed appropriately in the correct share drive
Complex calendaring, meeting coordination and handling of special projects on behalf of all department members; maintain appointment calendars; schedule all appointments and meetings with other departments (working closely with other admins on the team to ensure smooth calendar flow for executive meetings) and external contacts. Ensure calendars are accurate and updated when changes occur
Arrange travel arrangements including flight details, hotel reservations, etc., while strictly adhering to company policy. Create, review, and submit expense reports on a timely basis
Ensures department expenses are planned and paid, as applicable
Arranges programs, events, or meetings by arranging facilities, caterers, coordination of speakers and information, issues invitations, and controls event budget
Strong ability to multi-task and juggle various projects at a time is an absolute must
Ability to assisting team members in scheduling needs
Some handling purchase orders
Experience with pharma helpful, but not necessary
REMOTE position

Skills:

Advanced knowledge of word processing, graphic presentation and computer software related to specific tasks
Demonstrated excellent computer and word processing skills with special emphasis on calendaring, presentation, and spreadsheet capabilities.
Working knowledge of company policies, procedures, and operations
Excellent composition, grammar, and business language skills
Excellent communication and interpersonal skills with the ability to effectively communicate with all levels of management.
Creative, flexible, well organized, resourceful and detail oriented
Excellent judgment in handling confidential and sensitive information
Ability to work independently, set priorities and handle multiple tasks with a high level of efficiency.
Establishing and maintaining cooperative working relationships with others

Education:

Experience or equivalent to a two-year degree in business administration; college graduate.
At least 5 years of increasingly responsible executive administrative experience

Contact:
Durga Prasad: Durgaprasad.B@sunrisesys.com | 732 313 0251 | URL:www.sunrisesys.com

Source : Sunrise Systems Inc