Administrative Assistant II - On-Board Companies

 
On-Board Services is hiring a
Administrative Assistant II
in Marlborough, MA!
 
For immediate consideration please send your resume to resumes@onboardusa.com
Subject Line: Position Title and State you are Located.
 
About Us:
On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k.
 
Position Details:
Position Type: Contract
Job Location: Marlborough, MA
Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance
Compensation: $15.86 - $25.92
 
The CA Administrative Assistant is a 5 day (M-F), 7:00am - 3:30pm, 40 hour on-site position.

Qualifications:
The CA (Contract Administration) Administrative Assistant is responsible for supporting the Contract Administration process. The CA Administrative Assistant is the liaison between the contractors and the area operations personnel. The CA Administrative Assistant works closely with the Site Contract Administrator and various contractors.

• High School diploma with craft or technical experience, Technical degree (2 year)
• Demonstrated ability to work with many individuals
• Demonstrated ability to work on multiple tasks, setting and communicating priorities, and understanding the business drivers.
• Effective oral and written communication skills, the ability to present information to all levels in the organization and address external organizations.
• Demonstrated ability to develop and execute effective task planning.
• Demonstrated ability to work with various computer programs including the Microsoft Suite (Excel, Word, Outlook, One Drive, Teams, SharePoint, FileShare), purchasing systems (SAP/S2P), ISNetworld, Concur.

Core Competencies: - Teamwork/Collaboration - Managing For Productivity - Innovation Engagement - Embracing Change - Communicating With Impact - Business Acumen - Build Sustainable Customer Relationships - Analysis and Judgment
 
Requirements:
The CA Administrative Assistant is responsible in the following areas:
Ensure compliance with Site Contracting Strategy
Ensure Contractor compliance to Client administrative requirements
Participate in Contractor review and variance creation
Participate in package preparation process (mailings)
Create Vendors/Requisitions/Purchase Orders
Compile and maintain weekly contractor schedule with Client and Contractor input
Present recorded Safety Orientation to contractors
Site Service Group Communications
Web Cycle Resolutions
Invoicing/Verify receipt of service
Maintain time sheets, material tickets, documentation for ROS
Help CA resolve claims and issues
Metrics reporting
Monitor and document changes to contract
Monitor Cost Savings
Assist with Post-Job Evaluations
Support Site Contract Administrator and Facility Contract Administrator
 
Apply Today!
www.onboardusa.com
 
On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America.

The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC.  On-Board’s Mission is to provide “Flexible Service by applying the talents of our people, work processes and technology to meet our clients’ expectations in a Safe, Responsible and Dependable manner.”

On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.
 
JD## 24-03137
INDOJ