Administrative Assistant II - Apidel Technologies

Description:

Note to Suppliers: Each supplier may submit up to 1candidate. Please ensure you present only your TOP candidatesdo not submitjust to meet the quota.

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Assignment Information

Campus: UPC

 Address where thework is being performed 850 Bloom Walk Suite 204, Loa Angeles, CA 90089-0291

Will this position be onsite/remote/hybrid 100% on sitefive days a week Monday Friday 8:30am-5:00pm

Job Title: Administrative Coordinator, Deans Office

Number of needs: 1

Target start date: ASAP

Duration of Assignment: The role is scheduled to lastuntil the end of February, with the possibility of an extension, though it isnot guaranteed.

Work hours: 37.5

Manager Name: Jacob Laux

Timecard Approver: Jacob Laux

Dress code: Business Casual

Parking: Self-parking

Interview process: Jacob Laux will interview via Zoo

Must Haves:

Clean cut appearance

High School Diploma

Strong organizational and time management skills

Excellent communication skills, both written and verbal

Detail-oriented with a focus on accuracy and quality

Ability to multitask and prioritize tasks effectively

Prior experience in a similar administrative role isessential

Nice to have:

Education background

Job Description:

Administration

School of Architecture is looking to place anAdministrative Assistant for their front office

Provides a range of administrative services within theDeans Office.

Assists the Deans Executive Assistant with officemanagement, including greeting visitors, managing calls, and makingreservations for the Deans and Vice Deans.

Supports senior leaders with calendaring, travel arrangements,and meeting management.

Manages space and room reservations, academic classroomsupport, and temporary administrative support for other units.

Oversees basic budgets and financial processes, includingpurchases and reimbursements.

Handles general office operations, including mailmanagement, ordering supplies, and troubleshooting facilities issues.

Assists in onboarding and scheduling student workers.

Events & Activities

Assists in organizing both in-person and virtual events,coordinating all aspects to ensure smooth execution.

Manages vendor coordination, logistics, and real-timeevent coordination.

Handles arrangements for parking, refreshments, lodging,and event materials.

Supports event coordination for other units as needed.

**Communications**

Responds to inquiries and requests, serving as aninternal resource to administrators, faculty, staff, and students.

Composes and produces business correspondence andreports.

Ensures confidentiality and controls sensitiveinformation.

For context, \'events\' include those related tocommunications, development, student services, and faculty affairs, such aslocal school events like the Ice Cream Social, Guild lunches, and XPO.

Campus Non-Clinical Onboarding (Can Commence PendingCriminal Check, If Driving or Handling Cash Is Not Involved)

CORE

Background Check

Social Security Trace

7 Years of Work and Residence History Verified by SSN

County Criminal Check (7 years)

Federal Criminal Check (7 years)

Comprehensive National Criminal Search

National Sex Offender Registry

Application Submission

Temporary Work Agreement

Harassment & Discrimination Pamphlet

Additionally:

 stronglyrecommends that all contingent workers receive full COVID-19 vaccination andsubsequent booster doses when advised.

Campus encourages and strongly recommends the fluvaccination for all its employees.