Administrative Assistant II - Abacus Service Corporation
Los Angeles, CA 90089
About the Job
Description:
Note to Suppliers: Each supplier may submit up to 1 candidate. Please ensure you present only your TOP candidates do not submit just to meet the quota.
Fieldglass Comments Section: Provide a snapshot of key information. (Do not include this on the resume.)
- Candidate's Location: Specify the city.
- Skillset Alignment: Highlight how the candidate's skills align with the role's requirements.
- Requested Time Off: Mention any requested time off, such as vacation
Assignment Information
Campus: UPC
USC Address where the work is being performed? 850 Bloom Walk Suite 204, Loa Angeles, CA 90089-0291
Will this position be onsite/remote/hybrid? 100% on site five days a week Monday Friday 8:30am-5:00pm
Job Title: Administrative Coordinator, Dean's Office
Number of needs: 1
Target start date: ASAP
Duration of Assignment: The role is scheduled to last until the end of February, with the possibility of an extension, though it is not guaranteed.
Work hours: 37.5
Dress code: Business Casual
Parking: Self-parking
**Must Haves: **
- Clean cut appearance
- High School Diploma
- Strong organizational and time management skills
- Excellent communication skills, both written and verbal
- Detail-oriented with a focus on accuracy and quality
- Ability to multitask and prioritize tasks effectively
- Prior experience in a similar administrative role is essential
Nice to have:
Education background
Job Description:
**Administration**
- School of Architecture is looking to place an Administrative Assistant for their front office
- Provides a range of administrative services within the Dean's Office.
- Assists the Dean's Executive Assistant with office management, including greeting visitors, managing calls, and making reservations for the Deans and Vice Deans.
- Supports senior leaders with calendaring, travel arrangements, and meeting management.
- Manages space and room reservations, academic classroom support, and temporary administrative support for other units.
- Oversees basic budgets and financial processes, including purchases and reimbursements.
- Handles general office operations, including mail management, ordering supplies, and troubleshooting facilities issues.
- Assists in onboarding and scheduling student workers.
**Events & Activities**
- Assists in organizing both in-person and virtual events, coordinating all aspects to ensure smooth execution.
- Manages vendor coordination, logistics, and real-time event coordination.
- Handles arrangements for parking, refreshments, lodging, and event materials.
- Supports event coordination for other units as needed.
**Communications**
- Responds to inquiries and requests, serving as an internal resource to administrators, faculty, staff, and students.
- Composes and produces business correspondence and reports.
- Ensures confidentiality and controls sensitive information.
For context, "events " include those related to communications, development, student services, and faculty affairs, such as local school events like the Ice Cream Social, Guild lunches, and XPO.
Campus - Non-Clinical Onboarding (Can Commence Pending Criminal Check, If Driving or Handling Cash Is Not Involved)
- **CORE**
- Background Check
- Social Security Trace
- 7 Years of Work and Residence History Verified by SSN
- County Criminal Check (7 years)
- Federal Criminal Check (7 years)
- Comprehensive National Criminal Search
- National Sex Offender Registry
- Application Submission
- Temporary Work Agreement
- Harassment & Discrimination Pamphlet
Additionally:
- USC strongly recommends that all contingent workers receive full COVID-19 vaccination and subsequent booster doses when advised.
- Campus encourages and strongly recommends the flu vaccination for all its employees.
Note to Suppliers: Each supplier may submit up to 1 candidate. Please ensure you present only your TOP candidates do not submit just to meet the quota.
Fieldglass Comments Section: Provide a snapshot of key information. (Do not include this on the resume.)
- Candidate's Location: Specify the city.
- Skillset Alignment: Highlight how the candidate's skills align with the role's requirements.
- Requested Time Off: Mention any requested time off, such as vacation
Assignment Information
Campus: UPC
USC Address where the work is being performed? 850 Bloom Walk Suite 204, Loa Angeles, CA 90089-0291
Will this position be onsite/remote/hybrid? 100% on site five days a week Monday Friday 8:30am-5:00pm
Job Title: Administrative Coordinator, Dean's Office
Number of needs: 1
Target start date: ASAP
Duration of Assignment: The role is scheduled to last until the end of February, with the possibility of an extension, though it is not guaranteed.
Work hours: 37.5
Dress code: Business Casual
Parking: Self-parking
**Must Haves: **
- Clean cut appearance
- High School Diploma
- Strong organizational and time management skills
- Excellent communication skills, both written and verbal
- Detail-oriented with a focus on accuracy and quality
- Ability to multitask and prioritize tasks effectively
- Prior experience in a similar administrative role is essential
Nice to have:
Education background
Job Description:
**Administration**
- School of Architecture is looking to place an Administrative Assistant for their front office
- Provides a range of administrative services within the Dean's Office.
- Assists the Dean's Executive Assistant with office management, including greeting visitors, managing calls, and making reservations for the Deans and Vice Deans.
- Supports senior leaders with calendaring, travel arrangements, and meeting management.
- Manages space and room reservations, academic classroom support, and temporary administrative support for other units.
- Oversees basic budgets and financial processes, including purchases and reimbursements.
- Handles general office operations, including mail management, ordering supplies, and troubleshooting facilities issues.
- Assists in onboarding and scheduling student workers.
**Events & Activities**
- Assists in organizing both in-person and virtual events, coordinating all aspects to ensure smooth execution.
- Manages vendor coordination, logistics, and real-time event coordination.
- Handles arrangements for parking, refreshments, lodging, and event materials.
- Supports event coordination for other units as needed.
**Communications**
- Responds to inquiries and requests, serving as an internal resource to administrators, faculty, staff, and students.
- Composes and produces business correspondence and reports.
- Ensures confidentiality and controls sensitive information.
For context, "events " include those related to communications, development, student services, and faculty affairs, such as local school events like the Ice Cream Social, Guild lunches, and XPO.
Campus - Non-Clinical Onboarding (Can Commence Pending Criminal Check, If Driving or Handling Cash Is Not Involved)
- **CORE**
- Background Check
- Social Security Trace
- 7 Years of Work and Residence History Verified by SSN
- County Criminal Check (7 years)
- Federal Criminal Check (7 years)
- Comprehensive National Criminal Search
- National Sex Offender Registry
- Application Submission
- Temporary Work Agreement
- Harassment & Discrimination Pamphlet
Additionally:
- USC strongly recommends that all contingent workers receive full COVID-19 vaccination and subsequent booster doses when advised.
- Campus encourages and strongly recommends the flu vaccination for all its employees.
|
Administrative Coordinator, Dean's Office | ||
|---|---|---|---|
|
Admin/Clerical | ||
|
SEE JD | ||
|
SEE JD | ||
|
No | ||
|
No | ||
|
No | ||
|
SEE JD | ||
|
No |
|
No | ||
|---|---|---|---|
|
Onshore Only |
| Hours per Day | 7.5 |
|---|---|
| Hours per Week | 37.5 |
| Total Hours | 187.50 |
Source : Abacus Service Corporation