Administrative Assistant II - eTeam Inc.
Jeannette, PA 15644
About the Job
Role: Administrative Assistant
Location: Jeanette PA
Duration: 2 Years
Position description:
SASS testing required in Greensburg PA
Interviews will be in person at Jeanette Service Center
Hybrid Schedule will be discussed during interview
Responsibilities include:
" Performing a variety of complex technical administrative assignments requiring initiative, judgment and well-developed knowledge and skills.
" Supporting all team members with routine, day to day Accounts Payable activities.
" Performing timesheets daily for Department, which includes multiple union entities.
" Processing purchase order (PO) purchases in a timely manner.
" Reconciling credit card statements for all employees in the Department.
" Ordering general office supplies and other items required in Department to perform job duties.
" Vacation and Time off tracking and calendar updates.
" Keeping regulatory annual training up to date.
" Contractor invoicing and tracking.
" Reconcile all vehicle gas receipts for company vehicles in the Department.
" Potentially working outside of normal hours on when storm events occur to support Department and employees going to work on restoration efforts.
" General upkeep, material distribution, mail distribution, etc. for the service center.
" Booking/reservice hotels, vehicles, etc. for all employees in the Department.
" Providing administrative support to the Accounts Payable group including invoice payment processing, researching invoice payments, correcting payable issues and customer service support for both internal and external customers.
" Taking initiative to solve problems and bring issues to closure.
" Demonstrating a willingness to question established procedures and processes.
" Demonstrating good internal and external customer service.
" Consistently anticipating and delivering results.
" Proactively working to ensure knowledge is transferred to others.
" Demonstrating a solid commitment to all aspects of safety; maintaining a safe workplace for coworkers based upon knowledge of potential hazards and industry regulations/requirements.
Qualifications:
" High school diploma or GED required. Associate degree in Business Administration, Accounting, Finance, Economics, or a related discipline preferred.
" Minimum 2-7 years of related work experience is required. Related work experience includes invoice processing, customer service, and administrative support.
" Strong written and verbal communication skills.
" Proficient in Microsoft Office applications (Word, Excel, and PowerPoint).
" Pass the Company s EEI Support and Administrative Selection System (SASS) test.
" Experience with accounts payable, supply chain, other financial disciplines and process improvements is preferred.
" Knowledge of SAP system accounts payable, procurement and general accounting modules is preferred.
" Able to follow established practices, procedures, and instructions, and produce technical administrative work products in a thorough, timely and accurate manner.
" Demonstrate a questioning attitude to continue to learn, produce results and strengthen existing relationships.
" Able to model active learning through continuing to develop breadth of knowledge, skills, and perspective.
" Flexible and able to adapt to shifting priorities.
" Demonstrated excellent interpersonal and teamwork skills with ability to independently prioritize workloads, meet deadlines and work in pressure situations.
" Able to work in a fast-paced environment.
" Excellent customer service skills, including the ability to be friendly, courteous, helpful towards internal and external customers.
" Able to work independently on special assignments as directed.
" Demonstrated experience making recommendations for process improvements when appropriate.
Location: Jeanette PA
Duration: 2 Years
Position description:
SASS testing required in Greensburg PA
Interviews will be in person at Jeanette Service Center
Hybrid Schedule will be discussed during interview
Responsibilities include:
" Performing a variety of complex technical administrative assignments requiring initiative, judgment and well-developed knowledge and skills.
" Supporting all team members with routine, day to day Accounts Payable activities.
" Performing timesheets daily for Department, which includes multiple union entities.
" Processing purchase order (PO) purchases in a timely manner.
" Reconciling credit card statements for all employees in the Department.
" Ordering general office supplies and other items required in Department to perform job duties.
" Vacation and Time off tracking and calendar updates.
" Keeping regulatory annual training up to date.
" Contractor invoicing and tracking.
" Reconcile all vehicle gas receipts for company vehicles in the Department.
" Potentially working outside of normal hours on when storm events occur to support Department and employees going to work on restoration efforts.
" General upkeep, material distribution, mail distribution, etc. for the service center.
" Booking/reservice hotels, vehicles, etc. for all employees in the Department.
" Providing administrative support to the Accounts Payable group including invoice payment processing, researching invoice payments, correcting payable issues and customer service support for both internal and external customers.
" Taking initiative to solve problems and bring issues to closure.
" Demonstrating a willingness to question established procedures and processes.
" Demonstrating good internal and external customer service.
" Consistently anticipating and delivering results.
" Proactively working to ensure knowledge is transferred to others.
" Demonstrating a solid commitment to all aspects of safety; maintaining a safe workplace for coworkers based upon knowledge of potential hazards and industry regulations/requirements.
Qualifications:
" High school diploma or GED required. Associate degree in Business Administration, Accounting, Finance, Economics, or a related discipline preferred.
" Minimum 2-7 years of related work experience is required. Related work experience includes invoice processing, customer service, and administrative support.
" Strong written and verbal communication skills.
" Proficient in Microsoft Office applications (Word, Excel, and PowerPoint).
" Pass the Company s EEI Support and Administrative Selection System (SASS) test.
" Experience with accounts payable, supply chain, other financial disciplines and process improvements is preferred.
" Knowledge of SAP system accounts payable, procurement and general accounting modules is preferred.
" Able to follow established practices, procedures, and instructions, and produce technical administrative work products in a thorough, timely and accurate manner.
" Demonstrate a questioning attitude to continue to learn, produce results and strengthen existing relationships.
" Able to model active learning through continuing to develop breadth of knowledge, skills, and perspective.
" Flexible and able to adapt to shifting priorities.
" Demonstrated excellent interpersonal and teamwork skills with ability to independently prioritize workloads, meet deadlines and work in pressure situations.
" Able to work in a fast-paced environment.
" Excellent customer service skills, including the ability to be friendly, courteous, helpful towards internal and external customers.
" Able to work independently on special assignments as directed.
" Demonstrated experience making recommendations for process improvements when appropriate.
Source : eTeam Inc.