Administrative Assistant II at Comtec Consultants

Job Title: Administrative Assistant II

Location: Jeannette, PA 15644 (Hybrid)

Duration: 24 months

Job Description:

• Supporting all team members with routine, day-to-day Accounts Payable activities.
• Performing timesheets daily for Department, which includes multiple union entities.
• Processing purchase order (PO) purchases in a timely manner.
• Reconciling credit card statements for all employees in the Department.
• Ordering general office supplies and other items required in Department to perform job duties.
• Vacation and Time off tracking and calendar updates.
• Contractor invoicing and tracking.
• Reconcile all vehicle gas receipts for company vehicles in the Department.
• General upkeep, material distribution, mail distribution, etc. for the service center.
• Providing administrative support to the Accounts Payable group including invoice payment processing, researching invoice payments, correcting payable issues and customer service support for both internal and external customers.

Qualifications:

• High school diploma or GED required. Associate degree in Business Administration, Accounting, Finance, Economics, or a related discipline preferred.
• Minimum 2-7 years of related work experience is required. Related work experience includes invoice processing, customer service, and administrative support.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, and PowerPoint).
• Experience with accounts payable, supply chain, other financial disciplines and process improvements is preferred.
• Knowledge of SAP system accounts payable, procurement and general accounting modules is preferred.