Administrative Assistant II - Clean Earth

Clean Earth is one of the largest specialty waste companies in the United States providing remediation, disposal, recycling, and beneficial reuse solutions for contaminated soil, dredged material, and hazardous and non-hazardous waste.  Our vast portfolio of technologies and services touches nearly every industry that generates waste including energy, infrastructure, commercial, industrial, retail, and healthcare markets.

It is our unique capability of providing a one-source, full-service solution to handle multiple waste streams from a single customer that separates us from the competition. Our processes are detailed, our due diligence is tireless, and our results provide unmatched recycling solutions for our customers with the utmost in customer service.

We're proud to be part of Enviri Corporation, named to Newsweek’s America’s Most Responsible Companies.

Under immediate supervisor, the Administrative Assistant II provides administrative support to the Plant for the shipping/receiving department.

Primary Responsibilities (Essential Functions):

• Creates purchase orders
• Reviews vendor invoices ensuring accuracy
• Maintains accurate records
• Maintains monthly calendar
• Emails requested documents
• Processes paperwork for shipments
• Regular contact with local offices
• Regular contact with vendors
• Update documents/computer files as needed
• Scan and file documents
• Works closely with waste tracking department
• Audits monthly records
• Performs other duties as assigned by management.

Basic Required Qualifications: 

• High school diploma or GED
• 1+ years of experience providing administrative support

Preferred Qualifications:

• Bachelor’s degree is a plus

• Demonstrates excellent working knowledge of Microsoft Word, Excel, and Outlook

• Attention to Detail – Demonstrates the ability to review or proofread work for accuracy; complete specific projects or assignments independently; concentrates on tasks at hand, even in distracting work environments.

• Adaptability – Ability to modify behavior, as needed to maintain effectiveness in a changing situation; and with varying tasks, responsibilities, or people.

• Demonstrates the ability to efficiently manage own time, activities and resources. Identify specific activities required to accomplish objectives, rank them in order of importance, and coordinate and act to achieve desired results; prioritize complex multiple activities and projects. Recommends improvements to prevent reemergence of resolved issues.

• Initiative – Actively attempts to influence events to achieve results. Knows when to originate independent action to achieve goals. Is self-starting rather than passive accepting. Demonstrates the ability to function independently; resolve problems without direction.

• Analytical Problem Solving – Ability to gather and analyze facts and data and draw correct inferences from the information. Weighs alternatives and presents logical solutions to problems.

• Team Participation – Demonstrates the ability to cooperate with others on projects, which require input from various sources.

• Listening – Receives ideas, thoughts, and information from others without interrupting. Shows interest in what is being said and asks questions to ensure correct understanding.

Physical & Mental Demands

• Must be able to regularly access and use general office equipment including phones, computers, copiers, etc.
• Must be able to work in a busy, often distracting work environment that is generally climate controlled.
• Must be able to lift up to 20 pounds unassisted on an occasional basis.
• Must be able to sit for long periods of time.
• Must be able to stand or walk for long periods of time.

We offer competitive benefits, including health, dental and vision insurance, life insurance and disability plans, as well as a 401k with company matching.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

If you have a difficulty applying for any job posted on Enviri Clean Earth’s website because a disability prevents you from using the online system, Clean Earth offers the following alternate application procedure: Call toll free (833) 209-2659 and leave your name, phone number, city and state of residence.  Clean Earth will arrange for an alternate method of applying and will consider your application together with all other applications received for the job.  This line is dedicated to disability applications only.  No other inquiries will receive a response. 

Military veterans encouraged to apply.