Administrative Assistant II - H - Abacus

Abacus Staffing, a leading provider of comprehensive employment/placement solutions, is seeking market talent. We offer meaningful and long-term employment opportunities, competitive pay structure and outstanding customer service to a workforce of more than 20,000, nationally.

Job Title: Administrative Assistant II

Job location: Slover Library, 235 E Plume St. Norfolk, VA 23510

Schedule: FT Mon- Fri 8:30 am - 5pm

Pay Rate: $18.60/hr

This position provides direct administrative support to members of the Slover Leadership Team; assists with financial and personnel matters; serves in various liaison roles with other departments; and assists the Director of Slover Library with administrative matters. This position serves in the Operations Division and reports to the Operations Manager of Slover Library.

Personnel Functions

• Assist HR Liaison with facilitating recruitment process, employee onboarding / offboarding, and related matters for both employees and volunteers.
• Assist ePerformance Liaison with facilitating City performance management system, performance evaluations, reporting and compliance monitoring, cursory audits, and related matters.
• Assist Professional Development Chair with tracking employee professional development efforts and expenses and researching additional development opportunities.

Financial Functions

• Assist Operations Manager with coordinating financial matters for the department including monitoring revenue and expenses, tracking accounts payable and accounts receivable, entering data and supporting documentation into AFMS, pulling reports, reviewing expenditure approvals, administering contracts, and developing and implementing policies and procedures.
• Coordinate procurement of equipment, services, and supplies for the department including preparing and processing expenditure requests, determining appropriate method of payment, monitoring receipt of goods or completion of services, resolving issues, and ensuring compliance with City policy and procedures.
• Monitor, track, develop and audit budgets by researching and gathering budget data, assisting in composing budget requests, providing project status reports, determining the allocation of funds, maintaining records, periodically auditing expenditures, tracking, analyzing and approving expenditures, submitting ordinances, monitoring contract performance, reviewing current and proposed costs, meeting with management to discuss changes, calculating any necessary figures and revising and assisting with the preparation of the budget.
• Collaborate with other staff and external sources in seeking funding and partnership opportunities for new projects and initiatives.

Other Functions

• Performs related duties by assisting with contract administration, attending weekly staff meetings, and coordinating special projects and executive recruitment activities, and assigned research projects.
• Engage in ongoing professional development on finance, human resources, and related topics by attending informational and instructional sessions, staying informed about City policies and procedures, and exploring innovative practices.
• Assist Slover Leadership Team with other projects and administrative tasks, as assigned.
• Coordinate permanent and ad hoc teams for the department, as assigned.
• Conduct research inquiries on various topics, as assigned.

Perform other duties, as assigned.

Abacus Staffing

Visit us: 360 Southport Circle, Suite102 Virginia Beach, VA 23452

Contact us: (757) 495-3145 (text or call)

Apply at: www.abacusonline.jobs

Apply Today – Gain Access to Immediate Employment Opportunities!

Join the Abacus family of more than 27,000 employees assigned to top-rated clients, nationally.

Why Abacus?

• Competitive Pay Rates
• Excellent Culture
• Meaningful Employment
• Potential for Growth

When you apply, your experience may be considered across business verticals:

• Abacus Staffing – Multi-Client General Staffing
• Abacus Solution Group – Professional Placement
• Harrison Richard Group – Accounting & Finance
• Abacus Security Services

Employment opportunities include a wide range of placement options: project-based, temporary to permanent hire, part-time, contract-basis, direct hire and on-demand placement.

Ideal Candidate will possess:

• Minimum of 6 months experience in this position
• Flexibility to align your experience with a broad range of assignments
• Meet physical, aptitude, educational and minimum experience criteria

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