Administrative Assistant II, Elmhurst Foundation at NorthShore University HealthSystem

Administrative Assistant II, Elmhurst Foundation

The Administrative Assistant II will provide advanced administrative support to the Foundation Team and Foundation executive and play a critical role in ensuring the efficient operation of our administrative functions. This position requires a high level of professionalism, discretion, and the ability to handle complex tasks in a fast-paced healthcare environment.

Position Highlights:

• Position: Administrative Assistant II

• Location: Elmhurst, IL

• Full Time/Part Time: Full Time

• Hours: Monday-Friday, 8:00am-4:30pm. Occasional evenings and weekends required in support of Foundation Events and Board meetings.

• Required Travel: local travel may be required

What you will do:

• Acts as liaison with the Foundation Board of Trustees and Ambassadors (scheduling meetings, preparing materials, and drafting meeting minutes)

• Coordinates Scholarship programs for the Foundation

• Helps to maintain donor database that manages gifts and donations made to the Foundation, including light gift entry, updating donor records, etc.

• Provide event support prior to, during and after the event, including coordinating with various departments on room set-up, and AV needs.

• Serve as the primary point of contact for the hospital administration, both internally and externally

• Coordinate and manage the schedules and appointments of Foundation executives and department heads.

• Manage phone calls, screen inquiries, and route them to the appropriate personnel.

• Schedule and organize meetings, conferences, and video calls, ensuring logistics are seamless.

• Assist in the preparation of meeting materials and distribute them in advance.

• Draft, edit, and proofread emails, memos, reports, and other documents for Foundation leadership.

• Maintain and update policies, procedures, and administrative documents.

• Collaborate with the Foundation administration on various projects, conducting research, data analysis, and presenting findings.

• Assist in managing departmental budgets, including tracking expenses and preparing financial reports.

• Oversee office supply inventory, ensuring adequate stock and managing ordering and restocking.

• Assist in the onboarding of new administrative staff, providing guidance and training.

What you will need:

• Education: Associates degree, required. Bachelors Degree, preferred.

• Certification: n/a

• Experience: 3+ years of previous experience in an administrative support role. Previous administrative experience in a non-profit/charitable organization is a plus.

• Unique or Preferred Skills:

  • Thorough knowledge of Microsoft Office software including Outlook, Word, Excel, and PowerPoint.

  • Excellent verbal and written communication skills

  • Ability to learn new concepts and technology quickly.

  • Strong judgementand discretion to work with confidential information.

  • Team Player & Ability to function well in a high paced environment.

Benefits:

• Career Pathways to Promote Professional Growth and Development

• Various Medical, Dental, Pet and Vision options

• Tuition Reimbursement

• Free Parking

• Wellness Program Savings Plan

• Health Savings Account Options

• Retirement Options with Company Match

• Paid Time Off and Holiday Pay

• Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best".

Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

Diversity, equity and inclusion is at the core of who we are; being there for our patients and each other with compassion, respect and empathy. We believe that our strength resides in our differences and in connecting our best to provide community-connected healthcare for all.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.