Administrative Assistant II - Center City (Full Time) - Thomas Jefferson University & Jefferson Health

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson’s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.

EDUCATIONAL/TRAINING REQUIREMENTS:

• High school diploma or equivalent required.
• Bachelors degree or diploma in Medical Secretarial Studies preferred.
• Typing minimum of 70 wpm; medical terminology needed 

EXPERIENCE REQUIREMENTS:

Three years’ experience, with at least 1-2 years in an academic setting preferred

ADDITIONAL INFORMATION:

IBM PC (Microsoft Office: Word, Power Point, Excel); HP Laser printer; typewriter; Xerox copier; multi-line telephone

PRIMARY FUNCTION:

Administrative support for physicians/faculty of Rehab Medicine and Jefferson College of Rehabilitation Science. This position will support the Clinical Associate Professor (Director of Spasticity Management Fellowship), Assistant Professor (Assistant Director of Undergraduate Medical Education), Assistant Professor, Director of Cancer Rehab (Palliative Care) and Nurse Practioner.

ESSENTIAL FUNCTIONS:

• Performs full administrative and general office duties involving word processing/new technology platforms, record and file maintenance in line with department policies and responsibilities.
• Responsible for renewal of privileges, licensure and memberships.
• Maintain expense track of all allowances for physicians, NP, resident’s, and Fellow’s (yearly, fiscal year).
• Responsible for processing all invoices (medication request, delivery services, red bag disposal, etc.) and reimbursements (ASCENT/Acct. Payable/Concur)
• Creates correspondence, reports, lecture materials, grant proposals and other matters for the department/college with direction from Chair/Center Director/Program Directors or faculty.
• Performs additional office support functions and other duties as assigned.
• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.

OTHER FUNCTIONS AND COMPETENCIES needed in addition to Essential Functions:

• Coordinates with other staff to ensure the office is not vacant during working hours.
• Communicate effectively with peers and supervisor regarding performance and integrates feedback.
• Maintain administrative files for assigned faculty.
• Other duties as assigned.