Administrative Assistant II - Sutter Health
Castro Valley, CA
About the Job
Organization:
EMC - Eden Medical Center
Position Overview:
Provides a variety of professional clerical and administrative imaging support to a director level leader. Applies established guidelines and precedents to complete a variety of routine projects, prioritize information and requests. Coordinates with internal and external constituents to manage responsibilities and projects of department-wide scope. May be exposed to confidential and sensitive information.
Job Description :
ADMINISTRATIVE SUPPORT SERVICES:
+ Provides routine administrative imaging support by maintaining documents, files, and policies or procedures. Composes and/or transcribes letters and other documents as needed.
+ Receives and screens calls, messages, mail and email communications, and visitors. Refers and answers inquiries as appropriate procedures and policies relating to departmental functions.
+ Coordinates meetings, providing support by establishing travel, lodging, event arrangements, equipment or reservations as necessary. Participates in meetings by preparing notices, agendas, and minutes.
+ Manages calendars, departmental schedules, coordinates activities, and prepares for meetings and events. Arranges for complex logistical needs.
+ May maintain timekeeping records and function as Kronos Timekeeper.
+ Performs information management functions, including maintaining databases, entering and auditing data, and preparing routine and/or ad-hoc reports.
+ Ensures that routine and priority tasks are completed within established departmental time frames.
SAFETY:
+ Maintains a clean, neat, and safe working environment, by inventorying and ordering accessories and supplies periodically to maintain established stock levels.
+ Inspects and arranges for equipment repairs, monitors cost and needs for replacement.
COMPLIANCE:
+ Maintains strictest confidence of all patients protected health information (PHI) and protects all PHI from accidental, intentional, or inappropriate disclosure.
+ Performs all duties in compliance with department standards, policies, and procedures, as well as local, state and federal regulatory agencies to deliver the highest level of patient privacy and care.
+ Retains and completes mandated continuing education requirements to meet departmental and facility requirements.
EDUCATION:
+ HS Diploma: High School Diploma or General Education Diploma (GED)
TYPICAL EXPERIENCE:
+ 1-year recent relevant laboratory experience and EKG.
SKILLS AND KNOWLEDGE:
+ Possess written and verbal communications skills to communicate with fellow team members, supervisors, patients, and other personnel.
+ Well-developed time management and organizational skills, including the ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.
+ Basic knowledge of computer applications, such as Microsoft Office Suite (Word, Excel and Outlook), EPIC, and related information systems.
+ Interpret a variety of data and instructions, furnished in written, oral, diagram, or schedule form.
+ Prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.
+ Work independently, as well as be part of the team, including accomplishing multiple tasks in an environment with interruptions.
+ Identify, evaluate and resolve standard problems by selecting appropriate solutions from established options.
+ Ensure the privacy of each patient’s protected health information (PHI).
+ Build collaborates relationships with peers and other staff members to achieve departmental and corporate objectives.
PHYSICAL ACTIVITIES AND REQUIREMENTS:
See required physical demands, mental components, visual activities & working conditions at the following link: Job Requirements (https://sutterhealth.sharepoint.com/:b:/s/JobAnalysisLibrary/ERB-IcsfFyhBhpp4HJcgNqEBFRddckIt9zQxcajIATM7iA?e=xcUfQf)
Job Shift:
Evenings
Schedule:
Full Time
Shift Hours:
8
Days of the Week:
Monday - Friday
Weekend Requirements:
Rotating Weekends
Benefits:
Yes
Unions:
Yes
Position Status:
Non-Exempt
Weekly Hours:
40
Employee Status:
Regular
Number of Openings:
1
Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.
Pay Range is $28.11 to $35.60 / hour
_The salary range for this role may vary above or below the posted range as determined by location. This range has not been adjusted for any specific geographic differential applicable by area where the position may be filled. Compensation takes into account several factors including but not limited to a candidate’s experience, education, skills, licensure and certifications, department equity, training and organizational needs. Base pay is just one piece of the total rewards program offered by Sutter Health. Eligible roles also qualify for a comprehensive benefits package._
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, marital status, sexual orientation, registered domestic partner status, sex, gender, gender identity or expression, ancestry, national origin (including possession of a driver's license issued to individuals who did not present proof of authorized presence in the U.S.), age, medical condition, physical or mental disability, military or protected veteran status, political affiliation, pregnancy or perceived pregnancy, childbirth, breastfeeding or related medical condition, genetic information or any other characteristic made unlawful by local, state, or federal law, ordinance or regulation. External hires must pass a background check/drug screening. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state, and local laws, including but not limited to the San Francisco Fair Chance Ordinance.
EMC - Eden Medical Center
Position Overview:
Provides a variety of professional clerical and administrative imaging support to a director level leader. Applies established guidelines and precedents to complete a variety of routine projects, prioritize information and requests. Coordinates with internal and external constituents to manage responsibilities and projects of department-wide scope. May be exposed to confidential and sensitive information.
Job Description :
ADMINISTRATIVE SUPPORT SERVICES:
+ Provides routine administrative imaging support by maintaining documents, files, and policies or procedures. Composes and/or transcribes letters and other documents as needed.
+ Receives and screens calls, messages, mail and email communications, and visitors. Refers and answers inquiries as appropriate procedures and policies relating to departmental functions.
+ Coordinates meetings, providing support by establishing travel, lodging, event arrangements, equipment or reservations as necessary. Participates in meetings by preparing notices, agendas, and minutes.
+ Manages calendars, departmental schedules, coordinates activities, and prepares for meetings and events. Arranges for complex logistical needs.
+ May maintain timekeeping records and function as Kronos Timekeeper.
+ Performs information management functions, including maintaining databases, entering and auditing data, and preparing routine and/or ad-hoc reports.
+ Ensures that routine and priority tasks are completed within established departmental time frames.
SAFETY:
+ Maintains a clean, neat, and safe working environment, by inventorying and ordering accessories and supplies periodically to maintain established stock levels.
+ Inspects and arranges for equipment repairs, monitors cost and needs for replacement.
COMPLIANCE:
+ Maintains strictest confidence of all patients protected health information (PHI) and protects all PHI from accidental, intentional, or inappropriate disclosure.
+ Performs all duties in compliance with department standards, policies, and procedures, as well as local, state and federal regulatory agencies to deliver the highest level of patient privacy and care.
+ Retains and completes mandated continuing education requirements to meet departmental and facility requirements.
EDUCATION:
+ HS Diploma: High School Diploma or General Education Diploma (GED)
TYPICAL EXPERIENCE:
+ 1-year recent relevant laboratory experience and EKG.
SKILLS AND KNOWLEDGE:
+ Possess written and verbal communications skills to communicate with fellow team members, supervisors, patients, and other personnel.
+ Well-developed time management and organizational skills, including the ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.
+ Basic knowledge of computer applications, such as Microsoft Office Suite (Word, Excel and Outlook), EPIC, and related information systems.
+ Interpret a variety of data and instructions, furnished in written, oral, diagram, or schedule form.
+ Prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.
+ Work independently, as well as be part of the team, including accomplishing multiple tasks in an environment with interruptions.
+ Identify, evaluate and resolve standard problems by selecting appropriate solutions from established options.
+ Ensure the privacy of each patient’s protected health information (PHI).
+ Build collaborates relationships with peers and other staff members to achieve departmental and corporate objectives.
PHYSICAL ACTIVITIES AND REQUIREMENTS:
See required physical demands, mental components, visual activities & working conditions at the following link: Job Requirements (https://sutterhealth.sharepoint.com/:b:/s/JobAnalysisLibrary/ERB-IcsfFyhBhpp4HJcgNqEBFRddckIt9zQxcajIATM7iA?e=xcUfQf)
Job Shift:
Evenings
Schedule:
Full Time
Shift Hours:
8
Days of the Week:
Monday - Friday
Weekend Requirements:
Rotating Weekends
Benefits:
Yes
Unions:
Yes
Position Status:
Non-Exempt
Weekly Hours:
40
Employee Status:
Regular
Number of Openings:
1
Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.
Pay Range is $28.11 to $35.60 / hour
_The salary range for this role may vary above or below the posted range as determined by location. This range has not been adjusted for any specific geographic differential applicable by area where the position may be filled. Compensation takes into account several factors including but not limited to a candidate’s experience, education, skills, licensure and certifications, department equity, training and organizational needs. Base pay is just one piece of the total rewards program offered by Sutter Health. Eligible roles also qualify for a comprehensive benefits package._
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, marital status, sexual orientation, registered domestic partner status, sex, gender, gender identity or expression, ancestry, national origin (including possession of a driver's license issued to individuals who did not present proof of authorized presence in the U.S.), age, medical condition, physical or mental disability, military or protected veteran status, political affiliation, pregnancy or perceived pregnancy, childbirth, breastfeeding or related medical condition, genetic information or any other characteristic made unlawful by local, state, or federal law, ordinance or regulation. External hires must pass a background check/drug screening. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state, and local laws, including but not limited to the San Francisco Fair Chance Ordinance.
Source : Sutter Health