Administrative Assistant I (support VP and below) - Calsoft Labs

Req PMO Manager: Nikki
Admin for Security, Safety & Sustainability Team
Start ASAP
Est. Length: 3/31/2025
Reason: Medical Leave Coverage
Onsite in CUL 5x/week

Job Duties:
Meeting Preparations and Management
Scheduling and preparing for meetings, which includes conference room prep, agendas, calendar invites, and distribution of pertinent documents
Prioritize and facilitate action items and tasks for the executive, their team, and self. Includes attending meetings as required
Travel and Expense Management
Managing executive travel, expense reports, and other related tasks
Email and Communications
Distributing and following up on documents/emails
Composing/generating/managing emails
Proofreading and editing
Filing, organizing binders/folders, both hard copies and digital
Other general administrative duties (updating databases, lists, processing mail, copying, etc.)
Assist with creation/compiling/disbursement of documents and presentations
Additional Responsibilities
Representing Security, Safety, and Sustainability at on-lot employee events as required
Keep office supplies current and organized
Miscellaneous duties as assigned