Administrative Assistant I - Blue Star Partners LLC

Job Title: Administrative Assistant I
Location: Santa Rosa, CA – Local candidates only, required to be onsite
Period: 06/03/2024 to 12/14/2024
Hours/Week: 40 hours 
Rate: $20/hr (Hours over 40 will be paid at Time and a Half)
Contract Type: W-2, temp to perm potential

Scope of Services:

Provides clerical support to a smaller department or group of individuals or works in conjunction with other clerical staff to support a work area or division. Proficiency in one to two software programs is required. May also assist with phone coverage, report preparation and meeting scheduling.

Role, Responsibilities, and Deliverables:

• Provide clerical support by performing tasks such as data entry, filing, and maintaining records.
• Assist with phone coverage, including answering and directing incoming calls in a professional manner.
• Prepare reports and documents accurately and in a timely manner, ensuring adherence to established formatting and quality standards.
• Coordinate and schedule meetings, including arranging venues, sending invitations, and preparing meeting materials.
• Collaborate with other clerical staff members to streamline administrative processes and improve efficiency within the department or work area.
• Timely and accurate completion of clerical tasks, including data entry, filing, and record maintenance.
• Professional handling of incoming calls and effective communication with internal and external stakeholders.
• Preparation of reports and documents that meet quality standards and contribute to informed decision-making.
• Efficient coordination and scheduling of meetings, ensuring all logistical aspects are managed effectively.
• Active participation in process improvement initiatives to enhance administrative efficiency and effectiveness.

Experience:

• Proficiency in one to two software programs, such as Microsoft Office Suite, is required.
• Prior experience in providing clerical support or administrative assistance is preferred.
• Strong organizational skills and attention to detail are essential for success in this role.
• Excellent communication skills, both written and verbal, are necessary to interact effectively with colleagues and stakeholders.
• Ability to prioritize tasks, manage time efficiently, and work collaboratively in a team environment.

To apply, please submit a resume outlining your relevant experience.
Short-listed candidates will be expected to complete a Blue Star Partners Bio.