Administrative Assistant - I (Remote Contract) - Contract - TalentBurst, Inc.
Wayne, PA
About the Job
Administrative Assistant - I
Wayne, PA 19087
Duration: 8+ Months 100%Remote
Schedule: PT – 25-30 hours a month, flexible as far as time and days
Schedule appointments with my financial advisor clients and prospects (great communication and phone skills required- build rapport with gatekeepers to secure meetings – I will provide scripts on what to say but the person needs to know how to pivot if necessary)
Miscellaneous small admin tasks (entering expenses, sending out promo items/gifts)
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.
Wayne, PA 19087
Duration: 8+ Months 100%Remote
Schedule: PT – 25-30 hours a month, flexible as far as time and days
Schedule appointments with my financial advisor clients and prospects (great communication and phone skills required- build rapport with gatekeepers to secure meetings – I will provide scripts on what to say but the person needs to know how to pivot if necessary)
Miscellaneous small admin tasks (entering expenses, sending out promo items/gifts)
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.
- Supports managers and employees through a variety of tasks related to organization and communication.
- Responsible for confidential and time-sensitive material.
- Familiar with a variety of the field's concepts, practices, and procedures.
- Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
- Answer and direct phone calls
- Organize and schedule meetings and appointments.
- Maintain contact lists.
- Produce and distribute correspondence memos, letters, faxes, and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Order office supplies.
- Book travel arrangements.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Provide information by answering questions and requests.
- Take dictation.
- Research and create important presentations and develop processes.
- Generate reports.
- Handle multiple projects.
- Prepare and monitor invoices.
- Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Source : TalentBurst, Inc.