Administrative Assistant I - GreenPoint Ag
Hazen, AR
About the Job
About GreenPoint Ag
GreenPoint Ag is a farmer-owned, American-owned company. We’re committed to farmers’ success because that’s the only way we succeed. It’s a responsibility we don’t take lightly, and we look for employees who share this same commitment.If you share a passion for rural America and the farmers who are so vital to its health, then we’d like to talk with you. We are an Equal Opportunity Employer committed to creating an inclusive and dynamic workplace with the opportunity to challenge yourself in one of today’s most vital industries. If you are a hardworking, passionate team player we would love to consider adding you to the GreenPoint Ag team.
Summary/Objective
Responsible for the accounts receivable and accounts payable functions of the facility as well as providing overall administrative support to other key areas, such as order processing, regulatory compliance, sales support, payroll processing, and recordkeeping.
Essential Functions
- Posts incoming cash, check, and credit card transactions to customer accounts
- Prepares and makes bank deposits daily and call-in funds for transfer
- Assists sales staff with resolving account discrepancies
- Processes incoming payables by inputting check requests and obtaining proper approvals
- Answers phones in a professional and courteous manner and routes calls appropriately
- Administers payroll processing
- Opens and distributes daily mail and monitors location office supplies
- Maintains location filing system for customer accounts, accounts payable, payroll/personnel
- Processes customer invoices
- Maintains inventory by processing purchase orders, receivers, and matching with Winfield invoices
- Performs physical inventories
- Processes and submits AFE’s, AFE invoices, and asset disposals
- Processes outside vendor programs
- Presents a positive, professional image of Greenpoint Ag, its products and its programs
Supervisor Responsibilities
- No supervisor responsibilities, but may, on occasion, provide direction to other individuals
Required Qualifications
- Specific position/site qualifications and progression may apply, consult with Human Resources
- Skill Level I – Entry level; High School graduate; some related experience and/or training
- Skill Level II – Associates degree from a 2-year college; 2+ years of related experience and/or training; or equivalent combination of education and experience; Note: this level is not guaranteed promotion based on years of experience – performance standards apply
Knowledge, Skills & Abilities
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; ability to write routine reports and correspondence; ability to speak effectively before groups of customers, employees, and organizations
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule forms
- Working knowledge of, Microsoft Office Suite, including MS Word, Outlook, Excel, PowerPoint, Publisher, and other software deemed necessary to perform job duties as stated
- Valid driver’s license; must be able to meet a Motor Vehicle Review in accordance with Company policy
- Ability to communicate with associates and customers
- Ability to read, count, and write to accurately complete all documentation
Work Environment
While performing the duties of this job, the employee regularly works in an office setting, but may occasionally visit agricultural/warehouse sites that include exposure to extreme temperatures, dust, moisture, noise, and industrial hazards that require the use of PPE.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods and the use of hands to finger is common. No heavy lifting is expected. Exertion of up to 10 lbs. of force may occasionally be required. While performing the duties of this job, good manual dexterity for the use of common office equipment such as computer terminals, calculator, and copiers is needed. While performing the duties of this job, the employee is frequently required to walk and talk or hear. Specific vision abilities required by this job include distance vision and ability to adjust focus. Vision requirements relate to ability reading/using computer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EEO Commitment
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, national origin, ethnicity, sex, pregnancy, sexual orientation, gender identity/expression, including transgender identity, religion, disability, age, genetics, active military or veteran status and any other characteristics protected under applicable federal or state law.