Administrative Assistant I - Gateway Recruiting, INC.
Cupertino, CA
About the Job
Job Overview:
The Administrative Assistant will be responsible for working closely with the Outreach team on programs including the flu & COVID-19 vaccination program as well as reward fulfillmentforour3globalWellnessChallenges.Theywillalsoworkonallaspectsofthe current Outreach projects being implemented and evaluated in the upcoming months.
Job Description:
Fulfillment:
- Reserve individual conference rooms for 2-3 weeks across SCV buildings.
- Coordinate submitting iForms requests with Corovan in retrieving challenge rewards from the warehouse to designated locations.
- Manage inventory and reward label pins for each event.
- Assist with morning setup and breakdown of each event.
- Help facilitate distribution and assist with break/lunch coverage.
- AssistwithfulfillmentofallWellnessChallenges
- Organizefulfillmentinventoryandkeep the inventorydatabaseuptodate.
- Answerfulfillmentinquiries.
- SupportwithallotherfulfillmentneedsforallOutreachprograms.
Flu and COVID Vaccination Program:
- Assist with SCV & US/Canada field/retail program development and organization & day-to-day operations.
- Attend all SCV flu events & help with set-up and tear-down & ensuring a smooth flu clinic.
- Greet and check in all employees and dependents warmly with a genuine smile and eye contact.
- Handout and assist with filling out consent forms.
- Manage the flow of the clinic by directing patients to open nurse stations and managing the lineup queue.
- Troubleshoot any check-in computer issues.
- Keep track of the total number of vaccinations for each clinic
- Manage supplies for daily flu clinics: check-in computer, easel poster, bandaids, etc.
- Answer any questions employees may have regarding the flu clinic.
- Work with facilities to ensure our space and supplies needs are met before the season starts.
- Create proper signage.
- Help reserve conference rooms for corporate and field offices.
- Build iCal schedule.
- Signups tool support: build events, update consents, send survey emails, monitor signups.
- Send staff email reminders 3 days before each event.
- Ensure nursing staff is on time for events and can find the location properly.
- Send bandaids to retail stores 2 months before flu season.
- Reach out to store leaders, champions, and contacts regarding low sign-ups, if needed
- Keep track of survey feedback
- Keep track of flu participation numbers and trends for corporate and retail events
- Support with all other flu program needs.
Other Outreach Programs:
- Help support various Outreach program needs throughout the flu season when projects/tasks arise.
- Learn the Wellness signups tool and assist the Outreach team in the administration of classes, e.g., add new classes to the tool.
- Learn the Qualtrics survey tool and assist the Outreach team in creating surveys for classes.
- Assist with onsite coordination for SCV Blood Drives, e.g. vendor setup and vendor breakdown.
- Supportcalendarremindersforbuilding a virtualmarrowdrivewithDNAgroups.
- Help assist in booking rooms for the onsite chair massage program in SCV.
KeyQualifications:
- Experienceincorporatewellnessor the healthfieldisdesired.
- Excellentcommunicationskills,reliable&professional
- Exceptionalleveloforganization,attentiontodetail,troubleshooting,andstrong customer service skills
- Professionalpresenceworkswellwithalllevelsofinternalandexternalcontacts with professionalism.
- Abilitytoprioritizetasksandtakeinitiativeandownershipofprograms.
- Motivated,flexible,self-starterwhoworkswellindividuallyandinteams.
- Commitment to customer experience and standards of excellence
- Familiarity with usingproducts
- Technicallysavvy,abletoquicklyandconfidentlylearnhowtonavigateandhelp troubleshoot the internal tools that we use for our wellness programs.
Education:
- B.S.inexercisescience,physiology,kinesiology,publichealth,orarelated field preferred
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Source : Gateway Recruiting, INC.