Administrative Assistant I - Contract - TalentBurst, Inc.

Job Description:

Job Title: Administrative Assistant I
Location: Santa Monica, CA
Duration: 4 months

Job Overview:

This role involves managing the Executive Director's calendar, coordinating meetings and travel, handling expenses, and assisting with philanthropic tasks. You'll provide essential support across TFMC committees, maintain databases, and work closely with the Finance team. The ideal candidate will have 1-3 years of administrative experience, strong organizational skills, and a high level of discretion. Proficiency in Microsoft Office is required. We value attention to detail, the ability to manage multiple priorities, and a passion for music and social justice.

Skills & Qualifications:

• Experience: 1-3 years of experience as an administrative assistant or in an advanced administrative support role, preferably in a creative environment with senior leaders.
• Communication: Excellent oral and written communication skills with a strong customer service orientation.
• Composure: Ability to remain calm under pressure and handle tasks with a sense of urgency.
• Multi-tasking: Proven ability to prioritize and manage multiple tasks effectively, including adapting to changing priorities.
• Teamwork: Team-oriented with a collaborative approach to problem-solving and task completion.
• Judgment: Ability to process complex information and exercise independent judgment appropriately.
• Organizational Skills: Strong organizational abilities to manage tight deadlines, multiple tasks, and confidential information.
• Technical Skills: Proficiency in Microsoft Word, PowerPoint, Excel, Outlook, Visio, and/or Project (or similar program management software).