Administrative Assistant I - University of Maryland, Baltimore

*University of Maryland, Baltimore (UMB) is currently seeking an Administrative Assistant I to join the School of Medicine - Microbiology. *Under general supervision, the selected candidate will provide moderately complex administrative support faculty and staff at the department of Microbiology and Immunology. Work requires thorough knowledge of the organization and programs where assigned and involves moderate participation in the work of the supervisor. Incumbents have responsibility for office operations and function independently, where procedures have been established with moderate consequence of error. *BENEFITS (Non-Exempt Regular):* UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of.This position participates in a retirement program (pension), effective on your date of hire. Non-exempt regular staff receive a generous paid leave package that starts with 11 days of vacation accrued per year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and time for community service; comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job). */ /* *UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.* *PRIMARY DUTIES* 1. Edits, formats, and revises a variety of documents and materials created by others. Proofreads for grammatical, typographical and basic content errors. 2. Composes responses to routine inquiries in accordance to general instructions. 3. Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. 4. Screens telephone calls and visitors, independently handles routine matters, and forwards remainder to appropriate parties. 5. Schedules and coordinates meetings and appointments. Prepares background and support materials following general instructions. May attend meetings and provide minutes. 6. Makes travel arrangements following general instructions and campus procedures. Performs necessary follow-up for vouchers, expense reports, and reimbursements. 7. Gathers and consolidates background information for reports, utilizing available resources such as departmental files, policy and procedure documents, Internet research, and communication with internal and external contacts. 8. Orders supplies and equipment. Oversees equipment maintenance. May assist with department budget, updating department accounts, and creating routine reports. 9. Planning department events. 10. Manage Postdoc timesheets and leave packages. 11. Coordinate weekly seminars. *MINIMUM QUALIFICATIONS* *EDUCATION:*High School Diploma or GED *EXPERIENCE:*2 years of experience providing administrative support. *OTHER:*Applicants may be required to complete the institution's required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency. *REQUIRED KNOWLEDGE/SKILLS/ABILITIES* General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effective both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions. Based on the duties of this position, selected candidates/are/eligible to participate in the Bargaining Unit (Union). *Salary Range:*$45,375 - $46,829.27 ($46,509.38 - $48,000 post probation) per year [Commensurate with education and experience] */Note: New hires will receive a 2.5% adjustment to their base salary upon successful completion of 6 months probationary period./* UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department atHRJobs@umaryland.edu. If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit aUMB Job Applicant Accommodation Request. You may also contactHRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address. The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. For more information, follow this link UMB Notice of Non-Discrimination. Job: Reg or CII Non-Exempt Staff* Organization: School of Medicine - Microbiology* Title: *Administrative Assistant I* Location: *null* Requisition ID: *240001PZ*