Administrative Assistant (Hybrid) at HEPCO, Inc.

We are seeking a highly organized and detail-oriented Administrative Assistant to support our client in a fast-paced office environment. The ideal candidate will have experience in routine administrative functions, the ability to prioritize multiple tasks, and a proactive approach to ensuring the smooth operation of the office.

Key Responsibilities:

• Administrative Support: Perform routine administrative functions, including prioritizing multiple assignments, scheduling meetings and conference calls, managing electronic schedules/calendars, and maintaining various tracking systems.
• Telephone and Correspondence Management: Answer incoming telephone calls, type correspondence, and independently respond to routine inquiries. Screen incoming correspondence and documentation for completeness, ensuring timely follow-up.
• Documentation and Reporting: Review, research, and verify the accuracy of incoming information. Prepare reports as needed and refer documents to the appropriate staff for processing. Ensure that all necessary follow-ups are completed to meet deadlines.
• System Management: Complete work assignments using the Child Nutrition Program electronic management system and perform other administrative functions as assigned.

Desired Experience:

• Administrative Functions: Experience in handling a range of administrative tasks such as scheduling, correspondence management, and managing calendars. Ability to prioritize and manage multiple assignments in a busy office environment.
• Documentation Review and Research: Experience screening incoming documents for completeness, conducting research, and preparing reports to verify the accuracy of information.
• System Administration: Proficiency in completing work assignments using electronic management systems, including tracking and processing data.

Preferred Qualifications:

• Experience in a Fast-Paced Environment: Previous experience working in a fast-paced office setting, performing a variety of administrative tasks to support program operations.
• Knowledge of Online Payment Processing Systems: Experience with online payment processing systems and management tools, such as the CACFP Information and Payment System (CIPS) and Docstar eFile Management Software.
• Microsoft Office Proficiency: Strong working knowledge of Microsoft Office Software, including Outlook, Excel, SharePoint, Word, and Access.
• Experience with Child Nutrition Programs: Experience working within or knowledge of the Child and Adult Care Food Program (CACFP) is highly preferred.

Qualifications:

• Strong organizational and multitasking abilities.
• Attention to detail and ability to meet deadlines.
• Proficiency in Microsoft Office applications.
• Experience with or knowledge of child nutrition programs is a plus.

Benefits:

• Health Insurance
• Sick Time
• 401k

Location:
90 Church Street, 14th Floor, New York, NY 10007

Duration: approximately 2 years
Apply by deadline: 12/3/2024

Pay Range: $19.00 - $21.00 per hour (Depending on experience and qualifications)

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.hepcoinc.com/privacy/

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.