Administrative Assistant (HVAC Company) - Ultimate Staffing Services

We are a company in the HVAC industry are looking to add a new Administrative Assistant to our team!

Position Title: Administrative Assistant

Job Duties:

• Provide backup phone support to service, parts and dispatch team.
• Assist with warranty follow-up, email customers, techs, enter into database.
• Review work orders, update spreadsheets, & follow up on delayed parts
• Schedule weekly training and maintain online course enrollment.
• Sort and distribute invoices for the Service Department,
• Assist with billing, reports, other correspondence.
• Maintain filing of records, electronic and physical.
• Track weekly Service Tech hours.

Requirements:

• 1+ year of previous administrative or customer service experience in an office setting.
• Minimum of a high school diploma.
• Microsoft skills required (Outlook, Excel, Word).
• Ability to communicate with people tactfully and with diplomacy and professionalism.
• EXCELLENT written and oral communication skills.
• Ability to calculate figures such as discounts, percent's, etc.

Additional Information:

• Pay range: $19/hr-$24/hr (depending on experience)
• Schedule: Monday-Friday, 7am-4pm
• Location: Roseville, 100% Onsite

Perks/Company Culture: Family-owned company that has been around 55+ years, Long tenure, Really modern office space/break room (free snacks / drinks & coffee), Good culture: No "micromanagement" , Catered in lunches, Happy hours, Cool environment with bags/games/etc. on site.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.