Administrative Assistant- Human Resources - Marbach America, Inc

General

Human Resources responsibilities such as employee file management, assisting with payroll, benefits administration, employee relations, and other HR duties as required by the company. Prepare reports for management, time management of employees and other HR and administrative tasks as assigned. Perform administrative and office support activities. Support with recruiting efforts, working on special projects (sustainability, safety, fleet management).

Tasks

• Answer employee questions, providing good customer service for Marbach employees.
• Serve as point of contact with vendors such as benefits administrators
• Enter and keep updated data in our systems
• Assist with payroll processing and addressing questions regarding payroll.
• Maintain current HR files
• Assists with recruiting, onboarding and new hire process
• Assist with processing paperwork for unemployment, workers compensation, FMLA etc.
• Extract hours from Hydra to run payroll
• Ordering office supplies (Marbach gear, business cards etc)
• Process employee expense reports
• Communicate and coordinate with internal departments
• Develop and maintain good working relationships with customers, vendors, Accounting and HR departments
• Travel planning and booking for employees, guests and executives
• Help coordinate recruiting events
• Enter and monitor expenses
• Research/collect data for projects as directed from supervisor.

• Correct time discrepancies in Hydra
• Enter and maintain up to date information in Hydra and Proliant
• Employee file management and check new hire paperwork is being completed.
• Process terminations, cost center changes, new hires, absence forms in Hydra
• Prepare reports for management
• Work on special projects like sustainability report, safety projects (OSHA reporting), fleet management etc.
• Perform other HR and administrative tasks as assigned by supervisor.

Required Skills/Experience

• Use of Microsoft Office (Word, Excel, Outlook)
• Interpersonal skills
• Communication skills - verbal and written
• Listening skills
• Attention to detail and accuracy
• Strong organizational skills
• Adaptability and flexibility
• Must be able to remain in a stationary position 100% of the time
• The person in this position frequently communicates with clients, suppliers and employees. Must be able to exchange accurate information with these groups.
• Must be able to work with a constant high noise level from the next door production area
• HR background
• Accounting knowledge a plus.
• Experience with Payroll and HR softwares (Ideally Proliant).