Administrative Assistant - Human Resources administration - ECU Health

ECU Health

About ECU Health

ECU Health is a mission-driven, 1,708-bed academic health care system serving more than 1.4 million people in 29 eastern North Carolina counties. The not-for-profit system is comprised of 13,000 team members, nine hospitals and a physician group that encompasses over 1,100 academic and community providers practicing in over 180 primary and specialty clinics located in more than 130 locations.

The flagship ECU Health Medical Center, a Level I Trauma Center, and ECU Health Maynard Children’s Hospital serve as the primary teaching hospitals for the Brody School of Medicine at East Carolina University. ECU Health and the Brody School of Medicine share a combined academic mission to improve the health and well-being of eastern North Carolina through patient care, education and research.

Position Summary

Provides direct administrative support for an Executive (Vice President's, Medical Director's, and Assistant VP's.) This position may support more than one Executive and/or Management Staff.

Responsibilities

Provide administrative assistance to the Vice President.

Coordinates key meetings for Vice President meeting schdules and location agenda preparation attendance requirements.

Keeps track of Vice President's schedule and maintains calendar.

Makes arrangements and preparations for travel conferences appointments special events or other business activities.
Performs special projects as required by the Vice President.

Participates on various hospital committees; collects, compiles and computes data and prepares reports and summaries for Vice President for presentation and distribution; prepares various surveys, reports and updates required by the hospital.

Budgetary responsibility for cost center to include formulation of or assisting in the formulation of budget, monitoring and controlling budget, and making recommendations regarding budget allocations.

Maintains and distributes policy and procedure manuals. Analyzes and reports business information.
Other duties as assigned by the Vice President.
Performs secretarial and clerical duties.

Answers phone refers routes or places calls greets and assists visitors students etc.

Maintains records or receipts orders office supplies, maintains inventories, receives and distributes supplies and materials, maintains personnel records and other confidential files.

Receives, sorts and distributes mail, prepares out-going mail, sends routes or relays information to proper person or department. Prepares routine correspondence memos, letters, reports, charts, graphs etc.

Minimum Requirements

High School diploma or higher is required.

1-3 years experience of executive level administrative support required.

An additional four years of experience beyond the required one to three years may be substituted for the required two years of education

Required Experience:
1.Demonstrated ability to work with executives and to coordinate a high volume of diverse assignments,
effectively handle competing priorities, and maintain attention to detail.

2. Proficiency in use of Microsoft office applications including Word, Excel, and PowerPoint; ability to learn
organization's database, content management system, and other software as needed.

3. Meticulous grammar, editing, writing, presentation and communication skills.

4. Demonstrated ability to maintain confidentiality and use good judgment in making independent decisions
with a high degree of tact and diplomacy

General Statement

It is the goal of ECU Health and its entities to employ the most qualified individual who best matches the requirements for the vacant position.

Offers of employment are subject to successful completion of all pre-employment screenings, which may include an occupational health screening, criminal record check, education, reference, and licensure verification.

We value diversity and are proud to be an equal opportunity employer. Decisions of employment are made based on business needs, job requirements and applicant’s qualifications without regard to race, color, religion, gender, national origin, disability status, protected veteran status, genetic information and testing, family and medical leave, sexual orientation, gender identity or expression or any other status protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer, or against any individuals who assist or participate in the investigation of any complaint.

Contact Information

For additional information, please contact:

Tina Roach, BS, Talent Acquisition Consultant

ECU Health Talent Acquisition

Email: aroach@ecuhealth.org