Administrative Assistant - HR Specialist - PHI Air Medical

JOB OVERVIEW

Under the supervision of the Vice President of Human Resources, this position is responsible for providing advanced, skilled administrative support. Duties include project management, typing, correspondence composition, scheduling meetings, coordinating travel arrangements, maintaining company manuals and forms, managing the onboarding process for new hires, helping with the drug and alcohol documentation, and other related administrative support activities.

JOB SUMMARY

• Proficient knowledge of Microsoft Office software (Word, Excel, PowerPoint, Access) and Windows computer applications.     
• Includes merging, developing complex tables and forms, preparing general office correspondence, maintaining computer files.
• Must be able to effectively organize and monitor a successful workflow to meet required calendar deadlines.
• Other duties as may be assigned.
• Maintain schedule for the Vice President of Human Resources
• Initiate and validate background screens for new and rehired employees
• Assist Human Resources Generalist with offer letters for new employees
• Send onboarding documents to new hires
• Post PHI job postings
• Complete I9's for newly hired and rehired employees
• Validate DOT Employee Records to include Pre-employment applicant questionnaire, drug test results, PSN's, PRIA Records, and Drug and Alcohol Policy, Drug and Alcohol Presentation

SCHEDULE/LOCATION

• 5 & 2
• Phoenix, AZ

QUALIFICATIONS/EXPERIENCE

• High School diploma or equivalent required
• Requires four years of progressively responsible secretarial experience, preferably in a healthcare or aviation      environment.
• Expertise in Microsoft Office products and Windows computer applications a must.
• Requires excellent skills in grammar, spelling, punctuation and organization.
• The incumbent must possess effective human relations and communications skills in order to interface with all levels of      management, staff and the public.
• Must be able to read, comprehend, write and speak English fluently.
• Must be able to maintain confidentiality at all times.
• Must be able to effectively compose correspondence and independently prioritize workflow.
• Must be able to produce high quality, high volume work rapidly and on a consistent basis.
• Must be able to work with frequent interruptions and work on multiple projects simultaneously.
• Familiarly with Training Management System and Learning Management System software (Fox Britannica preferred)
• This position is designated Safety Sensitive for purposes of the Arizona Medical Marijuana Act.

 CORE COMPETENCIES:

• Safe. We are absolute in our belief in the tenets of Destination Zero and that Zero is not only achievable, but the only acceptable outcome.
• Efficient. We are focused on outcomes that are smart and responsible by making the best use of our resources to maximize overall productivity and achieve sustainable profitability as a high performing organization. 
• Quality. We are committed to ensuring excellent organizational performance which produces sustainable and reliable outcomes.
• Service. We are dedicated to the service of our customers, our communities and each other.

BEHAVIORAL COMPETENCIES:

• Drive & Energy – The ability to maintain a fast pace and continue to produce during exhausting circumstances.
• Functional & Technical Expertise – Allows the individual to add organizational value through unique expertise and serve as a resource to the organization within his/her area of expertise
• High Standards – Sets the stage for continuous improvements, the adoption of best practices and ultimately influences organizational standards.
• Initiative – Takes a proactive approach and takes action without being prompted.
• Integrity – Acts ethically and honestly and applies those standards of behavior to daily work activities.