Administrative Assistant/ HR Coordinator - RAM Recruiting

Job Summary

We are looking for a detail-oriented and organized Administrative Assistant / HR Coordinator to join our corporate office team. This role supports the Human Resources department in ensuring smooth administrative processes and effective communication with staff across our organization. The ideal candidate is proactive, professional, and committed to maintaining a high level of confidentiality.

Key Responsibilities

• Administrative Support:
  • Assist the HR department with day-to-day administrative tasks, including scheduling meetings, managing correspondence, and maintaining records.
  • Prepare and organize HR documents, ensuring accuracy and compliance with policies and regulations.
• Recruitment and Onboarding:
  • Post job openings, assist with applicant tracking, and schedule interviews.
  • Coordinate onboarding activities, including preparing new hire paperwork and facilitating orientation sessions.
• Employee Records and Support:
  • Maintain and update employee files, both physical and digital, ensuring confidentiality.
  • Respond to employee inquiries about HR policies, procedures, and benefits.
• Payroll and Compliance:
  • Assist with collecting and verifying timekeeping information for payroll processing.
  • Support compliance efforts by ensuring HR documentation is up-to-date and audit-ready.
• Event Coordination:
  • Help organize staff events, training sessions, and other corporate activities.
• General Office Duties:
  • Perform administrative tasks such as answering phone calls, managing mail, and ordering office supplies.

Qualifications and Skills

• Education: High school diploma or equivalent required; associate or bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Experience: Minimum of 1-2 years in an administrative or HR support role.
• Technical Skills:
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with HRIS or payroll systems is a plus.
• Interpersonal Skills: Strong communication, organizational, and multitasking abilities.
• Attributes: Attention to detail, ability to maintain confidentiality, and a proactive approach to problem-solving.

What We Offer

• Competitive compensation and benefits.
• Opportunities for growth and professional development.
• A positive and collaborative corporate environment.